(a) In a criminal prosecution where confinement is a possible punishment, the trial court shall interrogate the defendant in open court, prior to the trial in order to determine whether the defendant knows the status of a Licensed Legal Intern, that the Licensed Legal Intern is not a fully accredited lawyer, and that the defendant knowingly and intelligently understands the nature of his right to an attorney. The defendant knowing this information must consent to have the Licensed Legal Intern represent him. A record shall be made of the questions asked and the answers given. The supervising attorney shall prepare and cause to be filed in the case an authorization, signed by the supervising attorney and the defendant authorizing the Licensed Legal Intern to represent the defendant in the case. The authorization shall substantially conform to the example set forth in Exhibit “A”.

(b) In a civil case, the supervising attorney shall prepare and have the client sign an authorization which recites that the supervising attorney has explained the status of the Licensed Legal Intern to the client and that the client consents to representation by the Licensed Legal Intern. The authorization shall substantially conform to the example set forth in Exhibit “A”. The original of this authorization shall be filed in the trial court's file when the intern first makes an appearance in the proceeding and a copy shall be mailed to all parties in the case. When the supervising attorney-client relationship is a continuing one, one omnibus authorization shall be sufficient and copies of the original may be filed in later cases as appropriate.