A. Court files may be removed from the Court Clerk's Office by the following persons: judges, the Court Clerk or deputy court clerks, bailiffs, court reporters, the Court Administrator and his or her secretary, attorneys and any person holding a certificate of authority or license pursuant to the Oklahoma Abstractors Law. Upon removal of a file from the Court Clerk's office an “out card”, to be provided by the clerk, shall be filled out providing the court file number, date removed, name, address and telephone number of the person removing the file, and the bar number, if appropriate. Alternatively, court files may be checked out using computerized or electronic means that ensure the safeguards outlined in this rule.

B. The out card shall be deemed to be a written receipt for the file and shall be kept in the filing cabinet in the same location where the Court file is normally stored until the file is returned at which time the out card shall be removed and the information on the card obliterated by striking through.

C. Persons removing Court files are urged to return them promptly at the conclusion of the need for their removal remembering that abstractors and others often have need to examine Court files and the files also serve as repositories for filings in the various cases.

D. Files may not be removed from the courthouse except upon Court order.