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Rule 10.1. Privacy Issues

Oklahoma Statutes AnnotatedLocal District Court Rules

Oklahoma Statutes Annotated
Local District Court Rules
Rules of the Seventh and Twenty-Sixth Administrative Districts [Oklahoma and Canadian Counties]
Okl.St.Ann. Rule 10.1
Rule 10.1. Privacy Issues
Currentness
A. Redacted Filings. It is the responsibility of counsel and the parties to be sure that all filed documents comply with this rule. The Court Clerk will not review any pleading for redaction. The parties shall refrain from including, or shall redact where inclusion is necessary, the following personal identifiers from any document filed with the Court Clerk, unless otherwise ordered by the Court:
(1) Social Security Numbers. if an individual's social security number must be included in a document, only the last four digits of the number shall be used.
(2) Names of Minor Children. if the involvement of a minor child must be mentioned, only the initials of the child's name shall be used.
(3) Dates of Birth. if an individual's date of birth must be included in a pleading, only the year should be used.
(4) Credit Card & Financial Account Numbers. if a credit card or financial account number is relevant, only the last four digits of any such account number shall be used.
(5) Taxpayer Identification Numbers. if a taxpayer identification number must be included in a document, only the last four digits of the number shall be used.
B. Exemption from the Redaction Requirement. The redaction requirement does not apply to the following:
(1) a credit card or bank account number that identifies property allegedly subject to forfeiture, foreclosure, replevin or other writ, such as in a foreclosure, replevin or debt collection proceeding;
(2) the record of an administrative or agency proceeding;
(3) the record of a court or tribunal, if that record was not subject to the redaction requirement when originally filed;
(4) family, probate, adoption, protective order or name change cases; and
(5) felony cases, misdemeanor cases, traffic ticket cases, or any other cases where statutory law or Rules and Forms promulgated by the Court of Criminal Appeals require the inclusion of a complete personal identifier number.
C. Filings Under Seal. Subject to the limitations set out in 12 O.S. 2011, § 3226C(2) and 51 O.S. 2011, § 24A.29, the Court may order that any document (or portion thereof) be filed under seal without redaction. The Court may later unseal the filing or order the person who made the filing to file a redacted version for the public record. Any request to file a document (or portion thereof) under seal shall be made by motion and shall show strict compliance with §§ 3226C(2) & 24A.29. Protective orders that attempt to generally authorize the filing under seal of any document or category of documents that the parties claim to be confidential or trade secrets will not satisfy this rule. Any Court order that authorizes a document to be filed under seal shall specifically describe and identify the document or category of documents to be filed under seal.
D. Waiver. A person waives the protection of Rule 10.1 as to the person's own information by filing it without redaction and not under seal.
E. Authority for Rule. 12 O.S. 2011, § 3226C(2); 51 O.S. 2011, §§ 24A.2 & 24A.25; 24A.29; Oklahoma Public Employees Association v. State Of Oklahoma ex rel. Oklahoma Office Of Personnel Management, et al., 2011 OK 68, 267 P.3d 838, 851.

Credits

[Adopted effective July 1, 2013.]
Okl. St. Ann. Rule 10.1, OK ST T. Rule 10.1
Current with emergency effective legislation through Chapter 257 of the Second Regular Session of the 59th Legislature (2024). Some sections may be more current, see credits for details.
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