Not less than once each year, every agency shall submit to the Secretary of State for publication in the State Register a list of all Guidance Documents on which the agency currently relies [SAPA, section 202-e(1)]. However, an agency may be exempted from compliance with the requirements of SAPA section 202-e(1) if the agency has published on its website the full text of all Guidance Documents on which it currently relies [SAPA, section 202-e(2)].

The State Administrative Procedure Act (SAPA) § 202-e requires every State agency, at least once a year, to submit to the Secretary of State for publication in the State Register a list of guidance documents on which the agency currently relies and to provide information on where and how regulated parties and members of the public may inspect and obtain copies of the documents. Set forth below is the list of guidance documents relied upon by the New York State Office of Temporary and Disability Assistance (OTDA). Many of these documents are available for review on OTDA’s website at www.otda.ny.gov. Copies of the documents may be requested from OTDA’s Public Information Office by writing to 40 North Pearl Street, Albany, New York 12243-0001, by calling (518) 474-9516 or by e-mailing: [email protected]. Arrangements can be made with that Office for inspection of the documents. If copies are requested, OTDA will charge fees pursuant to the Freedom of Information Law for copies of the documents. However, fees may be waived on any requests for copies of 10 or less pages. There will be no fee charged for inspection of any of the documents listed below.

MANUALS AND SOURCE BOOKS

1. Temporary Assistance Source Book

2. Food Stamp Source Book

3. Home Energy Assistance Program Manual

4. Home Energy Assistance Program State Plan

5. Alien Eligibility Desk Guide

6. Temporary Assistance Energy Manual

7. Cash Management Subsystem (CAMS) Manual

8. The Automated Budgeting and Eligibility Logic (ABEL) Reference Manual

9. Automated Finger Imaging System (AFIS) Enrollment Workstation Operator's Guide

10. Institute of Internal Auditors International Professional Practices Framework

11. Benefit Issuance Control Subsystem (BICS) Services Payments Processing (BSPP) Manual

12. Benefit Issuance Control Subsystem (BICS) Operations Manual

13. Electronic Benefit Transfer Fiscal (EBT) Manual

14. Fiscal Reference Manual: Policy and Procedures; Forms and Instructions; County Cost Allocation Plan; and New York City Cost Allocation Plan

15. GAO Government Auditing Standards

16. Indirect Payment Processing Subsystem (IPPS) Manual

17. Local District Claiming System Users Manual

18. Payment Issuance and Control System (PICS) Manual

19. State Data Exchange (SDX) Reference Guide

20. System Reference Manual (SRM)

21. Welfare Management System (WMS) Worker's Guide to Codes

22. Welfare Fraud Investigator Training (WFIT) Manual

23. Non Public Assistance (NPA) Food Stamp Desk Guide to Codes

24. IM Operational Handbook Authorization of Grants Manual

25. Budgeting Manual NPA Food Stamp Program

26. Budgeting Manual Public Assistance Program

27. Client Notices System (CNS) Codes & Text Catalogue

28. Welfare Management System (WMS) Code Cards

29. WMS Error Listing

30. Client Notices Manual

31. Time Limit Tracking Manual

32. Welfare-To-Work (WTW) Employment Policy Manual

33. WTW Case Management System (WTWCMS) Training Manuals (Administrator Manual, User Manual, Provider User Guide)

34. WTWCMS Release Notes

35. WTWCMS Frequently Asked Questions

36. Transitional Opportunities Program (TOP) Guide

37. Audit Institute Training Manual

38. State Verification and Exchange System (SVES)

39. MA Budgeting Manual Medical Assistance Program

40. Benefit Issuance Control Subsystem (BICS) Error List

41. Bureau of Information Technology (BIT) Project Management Reference