Every agency shall establish a forms and a publications management program which will be developed in accordance with standards as prescribed in directives/circulars issued by the Department of General Services to insure that the agency uses only those forms and distributes only those publications necessary for its efficient operation. Agencies shall include with the program a list of all forms and publications currently being used by the agency and a description of the forms which the agency needs and the publications which the agency desires to publish. For forms, an agency shall include an estimate of the total number of hours required of the public to comply with the agency's request for information. The list shall be updated annually by each agency while the program can be amended at any time.