5/30/07 N.Y. St. Reg. Guidance Documents
NY-ADR
5/30/07 N.Y. St. Reg. Guidance Documents
NEW YORK STATE REGISTER
VOLUME XXIX, ISSUE 22
May 30, 2007
GUIDANCE DOCUMENTS
Not less than once each year, every agency shall submit to the Secretary of State for publication in the State Register a list of all Guidance Documents on which the agency currently relies [SAPA, section 202-e(1)]. However, an agency may be exempted from compliance with the requirements of SAPA section 202-e(1) if the agency has published on its website the full text of all Guidance Documents on which it currently relies [SAPA, section 202-e(2)].
OFFICE OF MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES
To request a copy of any of the listed documents please contact:
Mental Retardation and Developmental Disabilities
Office of Public Affairs
OMRDD
44 Holland Ave.
Albany, NY 12229
(518) 474-6601
The Office of Mental Retardation and Developmental Disabilities currently relies on the following Guidance Documents:
KEY WORD | PUBLICATION NAME | DOCUMENT TYPE | INITIAL ISSUANCE DATE | UPDATED/ REVISED |
---|---|---|---|---|
Abuse | Indicators of Inflicted Injury (Abuse) — ADM #03-01 | ADM | 2003 | |
Acronyms | Acronym List | List | 2001 | |
Assistive Technology | Processing Procedures, Changes and Reminders for Assistive Technology and State Paid Start-up Contracts | Policy | 1999 | |
Background Checks | Approved Provider Listing | Directory | 2006 | 2007 |
Background Checks | Criminal Background Check (CBC) Process Overview | Guideline | 2006 | |
Background Checks | Criminal Background Check (CBC) Unit Policies and Procedures | Policy | 2006 | 2007 |
Background Checks | Forms OMR 101-109 | Form | 2006 | 2007 |
Background Checks | Frequently Asked Questions on CBC | FAQ | 2006 | |
Background Checks | Voluntary and DDSO Fingerprinting Locations | Directory | 2006 | 2007 |
Background Checks | State Central Register Background Checks — ADM #98-02 | ADM | 1998 | |
Bathing | Safeguarding Alert — Safe Bathing Practices | Alert | 2003 | |
Bed Safety | Bed Safety Checklist | Guideline | 2002 | |
Bed Safety | Bed Safety User's Guide | Guideline | 2002 | |
Bed Safety | Seizure of Vail Beds — ADM #05-01 | ADM | 2005 | |
Bed Safety | Use of Enclosed Canopy-style Bed Systems — ADM #01-01 | ADM | 2001 | |
Bed Safety | Bed Safety Advisory | Memo | 2007 | |
Behavior Management | Behavior Management | Guideline | 1994 | |
Behavior Management | Informed Consent for Medications that Modify or Control Maladaptive or Inappropriate Behavior | Memo | 2000 | |
Behavior Management | Strategies for Crisis Intervention and Prevention — Revised (SCIP-R) | Manual | 1988 | 1998 |
Behavioral Interventions | Guidelines for SCIP-R | Guideline | 1998 | |
Behavioral Interventions | Improper/Unauthorized Use of Personal Intervention Techniques | Guideline | 1998 | |
Board of Directors | Board of Directors Manual | Manual | 2005 | |
Budget | Budget Briefing Booklet | Booklet | 1998 | Annually |
Camp | Epinephrine Auto-Injector Use by Children's Camps | Fact Sheet | 2000 | |
Camp | Instructions for Completion of the Self-Survey for Operators of OMRDD Adult Overnight Summer Camps | Guideline | 2005 | |
Camp | Safeguarding Alert — Choosing a Camp for Adults | Guideline | 2003 | |
Camp | OMRDD Adult Overnight Summer Camp Checklist | Checklist | 2005 | 2007 |
Camp | OMRDD Adult Overnight Summer Camp Checklist Guidelines | Guideline | 2005 | 2007 |
Camp | OMRDD Directory of Adult Overnight Summer Camps | Directory | 2005 | 2007 |
Clinic | Activation of Medicaid Billing Edits, Special Procedures for OMRDD Article 16 Clinics | Letter | 2002 | |
Clinic | Annual Service Authorization Levels for Article 16 Clinic Letters | Letter | 2006 | 2007 |
Clinic | Article 16 Clinics — CON | Letter | 2002 | |
Clinic | Clinic “Advice” Handbook — Guidance on the Provisions of 14 NYCRR Part 679 as Articulated by Central Office Review Group | Booklet | 1997 | |
Clinic | Clinic Treatment Facilities 14 NYCRR Part 679 — (CL) Activities/TABS Coding Guidelines | Guideline | 2004 | |
Clinic | Medicaid Update — Important Billing Instructions for Article 16 | Clinic Providers | Guideline | 2003 |
Clinic | Prohibition of Claiming an Article 16 Clinic Treatment Service and a Collocated Day Treatment Service On the Same Day | Memo | 2005 | |
Clinic | Standards for Article 16 Clinics — ADM #2005-01 | ADM | 2005 | |
Clothing | Clothing/Needs Allowance for CRs and IRAs | Memo | 2006 | 2007 |
Day Habilitation | Day Habilitation Service Documentation Requirements — ADM #2003–04 | ADM | 2003 | |
Day Habilitation | Day Habilitation Site Capacity | Memo | 1999 | |
Day Habilitation | Group Day Habilitation Service Documentation Requirements — ADM #2006-01 (Update to the Key) | ADM | 2006 | |
Day Habilitation | Individual Day Habilitation Service Documentation Requirements — ADM #2006-02 (Update to the Key) | ADM | 2006 | |
DDSO | Developmental Disabilities Services Office Directory | Directory | 2006 | |
DDSO | OMRDD Reports — Letchworth Village Name Changed to Hudson Valley DDSO | OMRDD Reports | 1999 | |
Dental | Medical/Dental History from the Individual Form | Form | 2006 | |
Dental | Medical/Dental History from the Individual's Advocate Form | Form | 2006 | |
Dental | Social and Behavioral Intake Form 1: Initial Dental Examination | Form | 2006 | |
Dental | Social and Behavioral Intake Form 2: Initial Dental Examination | Form | 2006 | |
Dental | Video Conference Promotes Statewide Special Needs Dentistry Program for New Yorkers with Developmental Disabilities | Press Release | 2006 | |
Dental | OMRDD's Task Force on Special Dentistry is Available for Consultation to Dentists to Promote Oral Health for Individuals with Developmental Disabilities | Press Release | 2003 | |
Dental | Preventing Dental Catastrophes — Alert | Alert | 2003 | |
Detectors | Carbon Monoxide Detector Requirements | ADM | 2003 | |
Developmental Disabilities | FACTS About Developmental Disabilities | Brochure | 1994 | 2002 |
Education | Change in funding process for students residing and educated in an Intermediate Care Facility (IFC) (Chapter 721 of the Laws of 1979) or a Childrens' Residential Project (CRP) pursuant to Education Law Section 3202.5 (Effective Date July 1, 2006) | Memo | 2006 | |
Eligibility | OMRDD Advisory Guideline — Determining Eligibility for Services: Substantial Handicap and Developmental Disabilities | Guideline | 2001 | |
Eligibility | Clarification of the Provisions of the Eligibility Guidelines | Memo | 2001 | 2002 |
Equipment | Dehumidifier and Microwave Recall — ADM #02-02 | ADM | 2002 | |
Equipment | Halogen Lamp Advisory | Advisory | 1997 | 1998 |
Equipment | Notice of Wheelchair Recall — ADM #02-03 | ADM | 2002 | |
Facility | Ceiling Fans/Smoke Detectors — ADM #99-01 | ADM | 1999 | |
Facility | Heat Detector Recall | Memo | 1997 | |
Facility | New York State Building Code Update — ADM #02-01 | ADM | 2002 | |
Facility | Notification of Renovation — ADM #01-03 | ADM | 2001 | |
Family Care | Family Care Manual | Manual | 2004 | |
Family Care | Waiver Review in Family Care Homes | Memo | 1998 | |
Family Support | History of Family Support | Booklet | 2004 | |
Family Support | Letter from the Statewide Family Support Services Committee | Letter | 2004 | |
Family Support | Services in New York State — Family Support Service Descriptions | Brochure | 2004 | |
Finance | Clarification of OMRDD Policy on Option Funds for Voluntary Provider Acquisitions | Memo | 1999 | |
Finance | OMRDD Guidelines Governing Housing Trusts | Guideline | 2001 | |
Finance | Refinancing Savings Reinvestment | Memo | 2002 | |
Finance | Revision to Inter-District Transfer Funding Policy | Policy | 2004 | |
Finance | User's Guide to Personal Allowance | Manual | 1996 | |
Fiscal Audit | OMRDD- Fiscal Audit Provider Resource Manual; Volume 1 | Manual | 2006 | |
Fiscal Audit | OMRDD- Fiscal Audit Provider Resource Manual; Volume 2 | Manual | 2006 | |
Habilitation | Habilitation Plan Requirements — ADM #2003-03 | ADM | 2003 | |
Habilitation | Revised Applications for Interim Habilitation Payment and Repayment Agreement | Form | 2002 | 2004 |
Habilitation | Revised Interim Habilitation Payment and Repayment Agreements | Memo | 2001 | 2002, 2004 |
Health Care | Health Care Choices: Who Can Decide | Booklet | 2003 | 2004 |
Health Care | Hospital Coverage Guidelines | Guideline | 1997 | 2006 |
Health Care | Immunization Reimbursement Program | Memo | 2004 | |
Health Care | Independent Professional Review/Independent Utilization Review — ADM #98-01 | ADM | 1998 | 1999 |
Health Care | Non-visit Independent Utilization Reviews | Memo | 1999 | |
Health Care | Procedures When Obtaining Informed Consent for Willowbrook Class Members | Policy | 2005 | 2007 |
Health Care | Informed Consent — Provisions of 633.11 (Amended Effective 11/23/05) | Memo | 2006 | |
Health Care | Safeguarding Alert — Carbon Monoxide Poisoning | Alert | 2000 | |
Health Care | Safeguarding Alert — Choking…it can be prevented | Alert | 1999 | |
Health Care | Safeguarding Alert — Drowning Alert | Alert | 2000 | |
Health Care | Safeguarding Alert — Helmet Safety | Alert | 1999 | |
Health Care | Safeguarding Alert — Lead Alert | Alert | 1999 | |
Health Care | Scalds: A Burning Issue (Alert) | Alert | 2000 | |
HIPAA | HIPAA Privacy Notice Materials | Guideline | 2003 | |
Incident Management | Part 624 Handbook | Manual | 1999 | 2005 |
Incident Management | Revisions to Part 624 Handout | Memo | 2007 | |
Locks | Single Function Locking Policy | Policy | 2004 | |
Medicaid | Cessation of Separate Medicaid Billing for Home Health Aide and Personal Care Aide Services for Consumers Participating in Certain OMRDD Residential and Day Programs | Memo | 2004 | |
Medicaid | Regulatory Requirements Regarding the Medicaid Management Information System (MMIS) Billing for ICF Admission, Discharge and Leave Days | Letter | 2004 | |
Medicaid | Selecting the Correct Medicaid Coverage Option for OMRDD | Guideline | 2004 | |
Home and Community Based Waiver Services and ICF/DD Placement | ||||
Medicaid | Selecting the Correct Medicaid Coverage Option to Receive HCBS Waiver Services and ICF Care | Guideline | 2004 | |
Medicaid | National Provider Identifier (NPI) Information and Guidance (long letter) | Letter | 2006 | |
Medicaid | National Provider Identifier (NPI) (short letter) | Letter | 2006 | |
Medicaid | Prohibition on Separate Medicaid Billing for Medical Gloves Used by Staff | Letter | 2006 | |
Medicaid | Medicaid billing relating to ICF residents receiving clinic services | Letter | 2006 | |
Medicaid | New Programs: Mandatory Enrollment in Medicaid Managed Care and the Medicaid Advantage Program | Memo | 2006 | |
Medicaid | Ensuring the Correct Medicaid Coverage for OMRDD HCBS Waiver Services | Letter | 2007 | |
Medicaid | Deficit Reduction Act of 2005 | Policy | 2007 | |
Medicare Part D | Enrollment and Appeals in Medicare Part D Prescription Drug Plans | Memo | 2006 | |
Medicare Part D | Medicare Part D Appointment Forms (OMR Medicare 1-4) | Form | 2006 | |
Medicare Part D | Medicare Part D Authority Forms (OMR Medicare 5-7) | Form | 2006 | |
Medication | Medication Alert — Prozac | Alert | 2003 | |
Nursing | Nursing Services in SOIRAs | Memo | 2003 | |
Nursing | Registered Nursing Supervision of Unlicensed Direct Care Staff in Residential Facilities Certified by the Office of Mental Retardation and Developmental Disabilities — ADM #2003-01 | ADM | 2003 | |
Nursing | The Nurse Practice Act | Memo | 1998 | |
OPTS | Letter from Commissioner Maul — introduces Options for People Through Services (OPTS) | Letter | 2004 | |
OPTS | Application for OPTS Pilot Program, Budget and Roster | Form | 2004 | 2006 |
OPTS | Evaluation Ideas for OPTS Proposals | Guideline | 2006 | |
OPTS | OPTS “How To” Guidebook for Families | Guideline | 2006 | |
OPTS | OPTS Background Information | Memo | 2004 | |
OPTS | OPTS Boilerplate of the Service Agreement | Memo | 2004 | |
OPTS | OPTS General Information Brochure | Brochure | 2006 | |
OPTS | OPTS Interim Reporting Questions | Memo | 2005 | |
OPTS | OPTS Pilot Proposals Evaluations | Guideline | 2004 | |
OPTS | OPTS Pre-Screening and Proposal Review Sheet | Memo | 2004 | |
OPTS | OPTS Proposal Submission Information | Guideline | 2004 | 2006 |
OPTS | OPTS Referral List of Nonprofit Providers | List | 2005 | |
OPTS | OPTS Service Agreement | Agreement | 2004 | 2006 |
OPTS | OPTS Service Types (Program Descriptions) | Memo | 2006 | |
OPTS | Tips for Evaluating your OPTS Pilot Project | Guideline | 2006 | |
OPTS | Pilot Proposals by Category | List | 2006 | |
Planning | Local Government Plan — guidelines and data pack | Guidelines | 2007 | |
Planning | The Five Year Comprehensive Plan for the Period 2006–2010 | Booklet | 2006 | |
Prevocational Services | Prevocational Services Documentation Requirements — ADM #2003-05 | ADM | 2003 | |
Prevocational Services | Service Documentation Requirements for Prevocational Services — ADM #2006-03 | ADM | 2006 | |
Profiles | Developmental Disabilities Profile Users' Guide | Manual | 2002 | |
Profiles | Developmental Disabilities Profile Registration/Movement Form (DDP-1) | Form | 2000 | |
Profiles | Developmental Disabilities Profile Form (DDP-2) | Form | 1987 | |
Program | OMRDD/DOB Voluntary Operated Programs Threshold Guide | Manual | 2003 | |
Provider Info | A Sampler of Agency Self-Assessment Activities | Memo | 2002 | |
Provider Info | OMRDD — Provider Resource Manual | Manual | 2004 | |
Residential | Community Placement Procedures | Green Book | 1992 | 1995 |
Residential | Developmental Center Placement Procedures | Green Book | 1992 | |
Residential | Fire Safety Standards in IRA's | Memo | 1997 | |
Residential | Guide to Choosing a Residential Service Provider | Manual | 2003 | |
Residential | Guidelines for Creating and Maintaining a Home-Like Living Environment | Guideline | 2004 | |
Residential | Identification of Supervision Level in VOIRAs | Memo | 2000 | |
Residential | New Requirements for Furnishings | Memo | 2003 | |
Residential | OMRDD Policy on Acquiring and Modifying Newly Constructed Homes | Policy | 2000 | |
Residential | OMRDD Reports — NYS Creating Alternatives in Residential Services and Environments (NYS-CARES) | OMRDD Reports | 1998 | 1999 |
Residential | Provision of Emergency Services (in Supervised Community Residences and Individual Residential Alternatives) | Memo | 2003 | |
Residential | Renovations in Intermediate Care Facilities (ICFs) | Memo | 2003 | |
Residential | Residential Appraisal Procedures for Voluntary Providers | Memo | 2004 | |
Residential | Residential Appraisal Thresholds for Voluntary Providers | Memo | 2005 | |
Residential | Safeguarding Alert — Dryer Safety | Alert | 2001 | |
Residential | Site Selection Law — Establishing Group Homes | Brochure | 2001 | |
Residential | Smoke Detectors in Residences — ADM #97-01 | ADM | 1997 | |
Residential | Third Floor Occupancy | Memo | 2000 | |
Residential | Willowbrook Residential Expansion | Memo | 2003 | |
Residential Habilitation | At-Home Residential Habilitation Service Documentation Requirements — ADM #2004-01 | ADM | 2004 | |
Residential Habilitation | At-Home Residential Habilitation: Billing, Annual Service Requirements and Audits of Prices for Services Delivered on and after January 1, 2002 — ADM #2004-02 | ADM | 2004 | |
Residential Habilitation | Individualized Residential Alternative (IRA) Residential Habilitation Monthly Unit of Service Initiative | Letter | 2002 | |
Residential Habilitation | IRA Residential Habilitation Service Documentation Requirements — ADM #2002-01 | ADM | 2002 | |
Residential Habilitation | Family Care Residential Habilitation Service Documentation Requirements ADM #2006-04 | ADM | 2006 | |
Respite | HCBS Respite/Non Waiver Enrolled (NWE) Respite Service Documentation Requirements — ADM #2005-02 | ADM | 2005 | |
Respite | Voluntary Operated Day/Residential Respite/Program Maintenance Program | Memo | 2004 | |
Respite | Billing and Claiming Reviews of Hourly Respite Services | Letter | 2006 | |
Seizures | Seizure Disorder | Alert | 2003 | |
Service Coordination | Access to DQA Reports by Service Coordinators | Memo | 1999 | |
Service Coordination | Medicaid Service Coordination Vendor Manual | Manual | 2002 | 2006 |
Service Coordination | MSC Technical Bulletin, Volume 1, 2 and 3 | Bulletin | 2001 | |
Service Coordination | MSC Technical Bulletin, Volume 4 and 5 | Bulletin | 2002 | |
Service Coordination | MSC Technical Bulletin, Volume 6 | Bulletin | 2003 | |
Service Coordination | MSC Technical Bulletin, Volume 7 | Bulletin | 2004 | |
Service Coordination | MSC Technical Bulletin, Volume 8 and 9 | Bulletin | 2005 | |
Service Coordination | MSC Technical Bulletin, Volume 10 | Bulletin | 2006 | |
Service Coordination | OMRDD Advisory on Medicaid Service Coordination (MSC) and Plan of Care Support Services (PCSS) — Service Coordinator ISP Responsibilities | Advisory | 2004 | |
Service Coordination | Plan of Care Support Services — ADM #2003-02 | ADM | 2003 | |
Service Coordination | Service Coordinator Access to DQA Reports | Memo | 1999 | |
Service Coordination | What Service Coordinators Need to Know about Managed Care | Memo | 2001 | |
Services | Services for People with Mental Retardation and Developmental Disabilities | Brochure | 2002 | |
Social Security | Increase in SSI Benefit Levels and Personal Allowance Accounts | Memo | 2005 | 2006 |
Social Security | Representative Payees and SSA Prior Approvals | Memo | 2002 | |
Social Security | Use of Special Needs Trust Monies for SSI Recipient Vacation Expenses | Memo | 2004 | |
Social Security | Social Security Protection Act of 2003 | Memo | 2004 | |
Social Security | SSA Prior Approvals for Use of Personal Allowance for Staff Expenses on Resident Vacations | Memo | 2003 | |
Sprinkler | 11/1/02 Sprinkler Testing Memorandum | Memo | 2002 | |
Sprinkler | New Sprinkler Test Requirements | Memo | 2002 | |
Sprinkler | Sprinkler Recall | Memo | 2001 | |
Summer Safety | Safeguarding Alert — Summer Safety | Alert | 2005 | |
Summer Safety | Summer Precautions | ADM | 2004 | |
Supported Employment | Supported Employment Service Delivery and Documentation Requirements — ADM #2002-02 | ADM | 2002 | |
Surveys | OMRDD-Provider's Guide to the Non-ICF Survey Process | Guideline | 2004 | |
Surveys | Certification Protocols | Handbook | 2006 | |
TB | Annual Tuberculosis Testing | Memo | 2004 | |
Transportation | Article 19-A of the NYS Vehicle and Traffic Law | Memo | 1992 | |
Transportation | Van Safety | Alert | 2002 | |
Waiver | Care at Home Manual | Manual | 2001 | |
Waiver | Changes to HCBS Waiver Assistive Technologies (At-Home Projects) | Policy | 2001 | |
Waiver | Implementation of Revised Part 633.12 — Objection to Provider Initiated Changes to HCBS Waiver Services | Memo | 2000 | |
Waiver | OMRDD Reports — New York's Self Determination Program Pilot Expanded | OMRDD Reports | 2002 | |
Waiver | Self Determination — Consolidated Supports and Services | OMRDD Reports | 2002 | |
Waiver | The Key to Individualized Services (HCBS Waiver Manual) | Manual | 1997 | 2000, 2001, 2006 |
Waiver | Waiver Services and ICF/DD Placement | Memo | 2004 | |
Willowbrook | Willowbrook Permanent Injunction | Booklet | 1993 | |
Work Force | Everyday Heroes — Building Direct Support Leadership for Community Inclusion | Booklet | 2006 | |
Work Force | Work Place Safety — ADM #01-02 | ADM | 2001 |
Regulated parties and members of the public may inspect and obtain copies of any such document by contacting: Director of Public Affairs, 44 Holland Ave., Albany, NY 12229, (518) 474-6601, e-mail: [email protected]
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