Every licensed armored car carrier shall file with the Department of State, on a form prescribed by the Department of State, a notice of termination identifying any armored car guard in their employ who has retired, resigned, died, been terminated, or has otherwise been removed from active duty. All armored car carriers shall provide information on the termination of their armored guard cars from employment to the Department of State on a notice of termination form. Such form must be completed and mailed or delivered to the Department of State at the address indicated on the form within 30 days of the guard's termination.