(1) It is the responsibility and the intent of the State Insurance Fund to fully comply with the provisions of article 6-A of the Public Officers Law, the Personal Privacy Protection Law.

(2) The State Fund shall maintain in its records only such personal information that is relevant and necessary to accomplish a purpose of the State Fund that is required to be accomplished by statute or executive order, or to implement a program specifically authorized by law.

(3) Personal information will be collected, whenever practicable, directly from the person to whom the information pertains.

(4) The State Fund seeks to ensure that all records pertaining to or used with respect to individuals are accurate, relevant, timely and complete.

(5) This section provides information regarding the procedures by which members of the public may assert rights granted by the Personal Privacy Protection Law.

(1) The Director of Administration, is hereby designated privacy compliance officer and is responsible for ensuring that the State Fund complies with the provisions of the Personal Privacy Protection Law and this section and for coordinating the State Fund's response to requests for records or amendment of records.

(2) The address and telephone number of the privacy compliance officer is:

(3) Deputy privacy compliance officers, their titles, addresses and telephone numbers, are hereby designated as follows:

(4) The privacy compliance officer and/or his deputies are responsible for:

(1) When a request is made in person, or when records are made available in person following a request made by mail, the State Fund may require appropriate identification, such as a driver's license, an identifier assigned to the data subject by the State Fund, a photograph, or similar information that confirms that the record sought pertains to the data subject.

(2) When a request is made by mail, the State Fund may require verification of a signature or inclusion of an identifier generally known only by a data subject, or similar appropriate identification.

(3) Proof of identity shall not be required regarding a request for a record accessible to the public pursuant to article 6 of the Public Officers Law.

(1) Records shall be made available at the main office of the State Fund, which is located at 199 Church Street, New York, NY 10007.

(2) Whenever practicable, records shall be made available at a regional office most convenient to a data subject. Regional offices are located at:

15 Computer Drive West, Albany, NY 12205

225 Oak Street, Buffalo, NY 14203

159 North Franklin Street, Hempstead, NY 11550

2950 Expressway Drive South, Islandia, NY 11722

1045 7th North Street, Liverpool, NY 13088

1000 Marine Midland Plaza, Rochester, NY 14604

701 Westchester Avenue, Suite 100E, White Plains, NY 10604

(1) All requests shall be made in writing, except that the State Fund may make records available upon an oral request made in person after the applicant has demonstrated proof of identity.

(2) A request shall reasonably describe the record sought. Whenever possible, the data subject should supply identifying information that assists the State Fund in locating the records sought.

(3) Requests based upon categories of information described in a notice of a system of records or a privacy impact statement shall be deemed to reasonably describe the record sought.

(4) Within five business days of the receipt of a request, the State Fund shall provide access to the record, deny access in writing explaining the reasons therefor, or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not exceed 30 days from the date of the acknowledgment.

(1) make the amendment or correction in whole or in part and inform the data subject that, on request, such correction or amendment will be provided to any person or governmental unit to which the record or personal information has been or is disclosed pursuant to paragraph (d), (i) or (l) of subdivision 1 of section 96 of the Public Officers Law; or

(2) inform the data subject in writing of its refusal to correct or amend the record, including the reasons therefor.

(1) Denial of a request for records or amendment or correction of a record or personal information shall be in writing, explaining the reasons therefor and identifying the person to whom an appeal may be directed.

(2) A failure to grant or deny access to records within five business days of the receipt of a request or within 30 days of an acknowledgment of the receipt of a request, or a failure to respond to a request for amendment or correction of a record within 30 business days of receipt of such a request, shall be construed as a denial that may be appealed.

(3) Any such denial may be appealed to:

(1) Any person denied access to a record or denied a request to amend or correct a record or personal information pursuant to subdivision (h) of this section may, within 30 days of such denial, appeal to the executive director.

(2) The time for deciding an appeal shall commence upon receipt of an appeal that identifies:

(3) Within seven business days of an appeal of a denial of access, or within 30 days of an appeal concerning a denial of a request for correction or amendment, the person determining such appeals shall:

(4) If, on appeal, a record or personal information is corrected or amended, the data subject shall be informed that, on request, the correction or amendment will be provided to any person or governmental unit to which the record or personal information has been or is disclosed pursuant to paragraph (d), (i) or (l) of subdivision 1 of section 96 of the Public Officers Law.

(5) The State Fund shall immediately forward to the Committee on Open Government a copy of any appeal made pursuant to this section upon receipt, the determination thereof and the reasons therefor at the time of such determination.

(1) If correction or amendment of a record or personal information is denied in whole or in part upon appeal, the determination rendered pursuant to the appeal shall inform the data subject of the right to:

(2) Upon receipt of a statement of disagreement by a data subject, the State Fund shall:

(3) When providing a data subject's statement of disagreement to a person or governmental unit in conjunction with a disclosure made pursuant to paragraph (d), (i) or (l) of subdivision 1 of section 96 of the Public Officers Law, the State Fund may also include a concise statement of its reasons for not making the requested amendment or correction.

(1) Unless otherwise prescribed by statute, there shall be no fee charged for:

(2) Unless otherwise prescribed by statute, copies of records shall be provided:

(3) The actual cost of reproduction shall be based upon the average unit cost for copying a record, excluding fixed costs of the State Fund, such as operator salaries and overhead.