(a) Ensuring accurate recordkeeping procedures are in place is essential to maintaining the integrity of the FRP. Therefore, whenever an incarcerated individual transfers to a facility that has the Family Reunion Program, the FRP ORC at the sending facility will forward the FRP file to the FRP ORC at the receiving facility. In maintaining this chain of custody, the sending FRP ORC will confirm this transaction via a chronological entry in the guidance and counseling folder. The receiving FRP ORC will acknowledge receipt of the file via a chronological entry in the guidance and counseling folder. If the incarcerated individual is transferred to a facility that does not have the Family Reunion Program, the sending facility will ensure that a copy of every central office decision, whether approved or denied, is filed in the program services section of the incarcerated individual’s guidance file. The entire FRP file will be maintained at the participating FRP site for seven years from the date of the last FRP visit.