(a) When the adoption study is completed, the registering agency shall either update the registry to indicate that the study has resulted in the applicant being approved, or shall remove the applicant's name from the registry if the applicant was rejected or the adoption study was discontinued.

(b) As soon as a registering agency becomes aware that the circumstances or preferences of an applicant have changed and information contained in the registry is inaccurate, the agency shall provide the registry with corrected information.

(c) At least once every year, the registering agency shall initiate contact with an approved applicant to ensure that the information contained in the registry is accurate and that the applicant still is interested in adopting a handicapped or hard-to-place child.

(d) The registering agency shall remove an applicant from the registry when an adoptive placement is made in the applicant's home.

(e) Information entered into the registry under this section shall be entered directly by agencies with terminal access to the computer system operated by the department utilizing a turnaround data input form developed by the department. Alternatively updated information may be entered at a social services district, or another voluntary agency with terminal access to the computer system operated by the department, when written formal arrangements have been agreed upon to facilitate such data input.

(f) Registering agencies which do not have terminal access to the computer system operated by the department shall not be charged any fees by a social services district or another voluntary agency for entering information into the adoption information registry through such district's or agency's computer system.