Case record means all written material concerning an applicant or recipient, including the application form, the case history, budget and authorization forms, medical, resource and financial records.

A case record shall be maintained for each application and for each case of public assistance in order to provide a systematic record of interviews with the applicant or recipient and with other sources of information. The information obtained through social investigation shall be entered promptly on required forms (or approved local equivalents) and/or recorded in the social case history.