(1) The term equipment means devices such as transformers, capacitors, compressors, or other equipment designed to contain oil or other fluids necessary for their operation. The term does not include items on the gas distribution system that were not designed to contain oil necessary for operation such as drips, valves, or pipelines.

(2) Materials means liquids, particulate matter, rags or other items containing PCBs.

(3) Political jurisdiction may be reported by any of the following: town, village, city, each borough of New York City, or tax district. If the report is by tax district, it shall be made clear which political jurisdiction or jurisdictions comprise each tax district.

(4) The location of PCB equipment in service may be reported by any of the following: street address, building name, line and pole number, line and vault number, pole number with street and cross-street, vault number with street and cross-street or, for gas utility equipment, by pipeline mile post, engineering station, or geographic feature. If the location is reported by pole and line number or vault number, additional information shall be available to indicate the exact location of the line or equipment. For substations and power plants, additional information shall be available to indicate the location of the equipment within each substation or power plant. The location of storage and processing facilities shall be reported by postal address and shall include, as a minimum, the political jurisdiction in which the facility is located.

(5) Size shall be expressed as volume of PCB fluid, and the PCB concentration (ppm) shall be reported. The fluid, if a dielectric, shall be identified (i.e., mineral oil, Askarel, pure PCB).

(6) Service date may be reported by any of the following: date of purchase, date of first installation, date of last installation, date of capitalization, or date of manufacture. Date of manufacture may be reported by serial number if a key is provided which cross-references serial number to date of manufacture. For capacitors, the reported service date may be the service date for the oldest capacitor in a bank or the date that the bank was first installed. For transformers located in substations, the reported service date may be the service date for the oldest transformer installed at each substation. Each inventory report shall specify whether the reported service date is the purchase date, date of capitalization, or date of manufacture.

(7) Quantity means the number of individual units. Capacitors may be reported by bank if the number of units per bank is stated.

(8) The term in-service applies to equipment used electrically under loaded conditions, and to other equipment, such as gas compressors, on gas distribution systems. In-service equipment may also be identified as equipment recorded in the Electric Plant In Service or Gas Plant In Service accounts.

(9) The last in-service location is the last location at which the PCB equipment was in service, or the location (i.e., service center or treatment storage and disposal facility) at which the electrical equipment or material was first determined to contain 500 ppm or greater of PCBs.

(10) The retirement date reported shall be either the date on which the equipment is no longer in service or the date on which the equipment was removed from the Electric Plant In Service or Gas Plant In Service accounts.

(11) The New York State portion of the shipping route shall be described for all shipments of PCBs between storage and processing facilities and for all shipments out of State. The route description shall identify the highways used and shall identify all cities and counties traversed by the route. Shipping routes within New York City shall identify the borough or boroughs traversed.