(a) If access to a record is approved, the records access officer shall so notify the requestor and initiate a search for the record. If the record cannot be located after a diligent search, the records access officer shall so notify the requestor.

(b) The records access officer may delete identifying details, which if not expunged would cause an unwarranted invasion of personal privacy, from the record before inspection or copying.

(c) Records shall be available for inspection and copying by the public at the location(s) designated by the records access officer on every day that his or her office is open for the transaction of administrative business, between the hours of 9 a.m. and 4 p.m.

(d) Persons granted access to records may inspect the original records, without charge, at a time when his or her use of the record does not interfere with the normal functioning of the office. The requestor shall not remove original records from the office in which they are kept without permission. If photocopies of the records are requested, fees may be charged, not to exceed 25 cents per single-sided page not in excess of nine by fourteen inches, or the actual cost of reproducing any other record, except when a different fee is prescribed by statute. At the discretion of the records access officer, a fee may be waived or reduced. Upon request, the records access officer shall certify in writing that photocopies provided are true copies of the original record.