13 CRR-NY 121.2NY-CRR
13 CRR-NY 121.2
13 CRR-NY 121.2
121.2 Designation of privacy compliance officer.
(a) The department's privacy compliance officer is responsible for ensuring compliance with the provisions of the Personal Privacy Protection Law and the regulations herein and for coordinating department's response to requests for records or amendments of records. Responsibility for compliance by all special investigation units and the Statewide Organized Crime Task Force established pursuant to statute shall rest with the deputy attorney general in charge of the investigation unit or the deputy attorney general in charge of the Organized Crime Task Force.
(b) [Reserved]
(c) The privacy compliance officer is responsible for:
(1) assisting a data subject in identifying and requesting personal information, if necessary;
(2) describing the contents of systems of records orally or in writing in order to enable a data subject to learn if a system of records includes a record or personal information identifiable to a data subject requesting such record or personal information;
(3) taking one of the following actions upon locating the record sought:
(i) make the record available for inspection, in a printed form without codes or symbols, unless an accompanying document explaining such codes or symbols is also provided;
(ii) permit the data subject to copy the record; or
(iii) deny access to the record in whole or in part and explain in writing the reasons therefor;
(4) making a copy available, upon request, upon payment of or offer to pay established fees, if any, or permitting the data subject to copy the records;
(5) upon request, certifying that a copy of a record is a true copy; or
(6) certifying, upon request, that:
(i) the department does not have possession of the record sought;
(ii) the department cannot locate the record sought after having made a diligent search; or
(iii) the information sought cannot be retreived by use of the description thereof, or by use of the name or other identifier of the data subject without extraordinary search methods being employed by the department.
13 CRR-NY 121.2
Current through July 31, 2021
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IMPORTANT NOTE REGARDING CONTENT CURRENCY: JULY 31, 2023, is the date of the most recently produced official NYCRR supplement covering this rule section. For later updates to this section, if any, please: consult editions of the NYS Register published after this date; or contact the NYS Department of State Division of Admisnistrative Rules at [email protected]. See Help for additional information on the currency of this unofficial version of the NYS Rules.