(a) Every central office director and unit supervisor; every senior parole officer, or parole officer in charge, of an institution; and every director and area supervisor of a parole area office shall be a custodian of records pursuant to this Part. Every custodian of records shall maintain an up-to-date subject matter list, reasonably detailed, of all records emanating from the custodian or the office represented by the custodian.

(b) The records access officer shall maintain a master list of all records maintained by the division. The master list shall be comprised of the subject matter lists kept by all custodians of records.

(c) Each subject matter list and the master list shall be sufficiently detailed to permit identification of the record.

(d) Every subject matter list maintained by each custodian, and the master list maintained by the records access officer, shall be updated not less than twice each year. The most recent update shall appear on the first page of the subject matter list.

(e) The records access officer shall make the master subject matter list available for inspection and copying. Any person desiring a copy of any subject matter list may request such in writing. Upon payment of the appropriate fee, a copy of the appropriate subject matter list shall be mailed or delivered.