(a) Persons desiring to inspect the records of the commission should file an “Application for Public Access to Records” with the records access officer of the commission. Such application should be received by the records access officer no later than one business day prior to the time access is sought, in order that records requested may be compiled for the applicant. Application forms are available at the office of the commission.

(b) In the application, the applicant should try to specify as clearly as possible those records to which access is sought. The subject matter list maintained by the commission should be of aid in this regard. The applicant should also indicate in the application the time and date at which access is desired.

(c) The records access officer will endeavor to make available those records requested at the time and date specified in the application. Should the time and date specified be inconvenient to the commission, the records access officer will arrange an alternate time and date for inspection with the applicant. If the records sought are unavailable for inspection or copying because of the applicable law or for any other reason, the applicant will be so informed.