(a) the term council means the New York State Council on the Arts, a State agency;

(b) the term record or records means any file, memorandum, document or other matter referred to in section 86 of the Freedom of Information Law;

(c) the term executive director means the executive director of the council; and

(d) the term records access officer means an employee of the council from time to time designated by the executive director to receive and respond to inquiries to inspect and copy records maintained by the council.