9 CRR-NY 6217.4NY-CRR
9 CRR-NY 6217.4
9 CRR-NY 6217.4
6217.4 Voter registration information entry.
(a) Using the county's voter registration system as their direct interface to NYSVoter, county election officials shall enter all voter registration information into the list on an expedited basis at the time the information is provided to the county official. Each county board must enter and maintain voter registration records in a county voter registration system. County boards have the responsibility for adding, changing, canceling or removing voter registration records through an interface NYSVoter. NYSVoter, shall normalize to standards and store voter registrant information provided on the registration applicant.
(b) County voter registration systems shall synchronize with NYSVoter at least every 24 hours.
(c) County voter registration systems shall maintain near real-time synchronization.
(d) Each NYSVoter record must contain at least the following information:
(1) full name including, last name, first name, middle initial and name suffix;
(2) residence address including house number or apartment number, half code, street name and direction, city and five-digit ZIP code and ZIP code plus four, or an indication of a non-standard residence address;
(3) mailing address (if different from residence address) including house, apartment number, or post office box number, street name and direction, city, state and five-digit ZIP code and ZIP code plus four and country;
(4) United States Postal Service coding accuracy support service address (if available). This is the process of correcting mailing address lists to conform to United States Postal Service standards. This improves the accuracy of the postal carrier route, five-digit ZIP code and ZIP code plus four, that appear on mail pieces;
(5) birth date;
(6) telephone number (if indicated);
(7) gender (if indicated);
(8) New York State Department of Motor Vehicles driver's license number or non-driver's identification number or the last four digits of social security number or an indication that the voter has neither number;
(9) political party enrollment or affiliation (or lack thereof);
(10) county voter registration number;
(11) county code;
(12) data entry date. The date that the voter registration data was entered into the system;
(13) application date. The date on which the voter registration application was marked as being received and is the date of voting eligibility of the registrant;
(14) Application source code. NYSVoter shall collect and track the source of voter registration applications and summarize and report on registration activity in accordance with National Voter Registration Act reporting requirements;
(15) identification required flag;
(16) identification verification requirement met flag;
(17) voter status codes;
(18) official district information including home political subdivision, election district, town, town ward, Congressional, Senate and Assembly districts;
(19) voting history, including, whether a voter voted in an election (State, Federal, and local elections), last year voted, last county voted in;
(20) voter transaction history, including, address changes, and name changes;
(21) signature of the voter. NYSVoter shall capture and store a graphic image of the signature on a registration application. NYSVoter shall receive and store an image of the signature captured and provided by the county voter registration system:
(i) ease of signature comparison. The signatures shall be stored in a way to enhance speed of display;
(ii) restrictions of image editing. NYSVoter shall not allow the authorized user to modify the basic characteristics, structures, and recognizable format of the registrant's signature.
(e) Effective date.
Effective immediately except that subdivision (b) of this section shall sunset and be deemed repealed on June 30, 2007; subdivision (c) and paragraphs (d)(4) and (21) of this section shall become effective on July 1, 2007.
9 CRR-NY 6217.4
Current through July 31, 2021
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IMPORTANT NOTE REGARDING CONTENT CURRENCY: JULY 31, 2023, is the date of the most recently produced official NYCRR supplement covering this rule section. For later updates to this section, if any, please: consult editions of the NYS Register published after this date; or contact the NYS Department of State Division of Admisnistrative Rules at [email protected]. See Help for additional information on the currency of this unofficial version of the NYS Rules.