(a) Each police officer employer shall complete and submit for each police officer employee the form entitled “Police Officer Registry Entry Form” available on request from the division. Such form shall be submitted to the division at the time of initial appointment.

(b) Each peace officer employer shall complete and submit for each peace officer employee the form entitled “Peace Officer Registry Entry Form” available on request from the division. Such form shall be submitted to the division at the time of initial appointment.

(c) Each employer shall immediately notify the division when an officer’s registry information needs to be modified or deleted, including when such officer ceases to serve pursuant to section 6056.4(c) of this Part. Such information shall be submitted on the form entitled “Registry Update Form.”

(d) Each employer shall notify the division no later than the 15th day of each January of the names of all police or peace officers who have ceased to be employed by it in the preceding 12 months.

(e) The division may provide each employer with a list of all police or peace officers identified in the registry as employed by it. The employer shall examine such list and return it to the division, deleting therefrom the names of any persons no longer employed by it as police or peace officers. Completion and submission of such a list shall be deemed compliance with the reporting requirements of subdivision (d) of this section.

(f) The commissioner may approve a reporting format other than that set forth in subdivision (a), (b), (c) or (d) of this section. Such approval shall be granted in writing.