(a) Each probation director or his designee shall, upon receiving notice of an individual granted release and to be supervised by the local probation department, assign a probation officer to the case.

(b) Upon receiving notification that an individual has been granted conditional release to be supervised by the local probation department, a probation officer, preferably the assigned officer, shall conduct the initial interview within seven calendar days prior to the release date. The probation officer shall provide preliminary information and specific instruction relative to the conditional release and make every effort to ensure the individual understands the order of conditions of release. The officer shall ensure that the inmate has been provided with a copy of his order of conditional release, has agreed to the conditions and has signed the order.

(c) The date of the initial interview shall be entered into the official case record.