The Director of Ombudsman shall notify an employee, in writing, when his/her name appears in an ombudsman report as being the subject of an investigation. A copy of this notice shall be provided to the program or facility director. In cases where the employee's statement is also included, the employee shall receive notice of the inclusion of such statement. The written notice shall state that the employee may have an opportunity to review this statement upon his/her request. Should the employee choose to clarify or amplify his/her statement in writing, such clarification will be included in the ombudsman report. The employee, upon request, shall be informed of the ombudsman's conclusions. Except in cases where a continuing investigation is necessary, all grievances or complaints alleging employee misconduct shall be resolved within 60 days. If a determination is made not to proceed against the employee, the record shall indicate that no substantial evidence was found to support the charges.