In order to obtain reimbursement for moving expenses, an eligible employee/appointee shall file for such reimbursement, through the fiscal or administrative officer of the department or agency, with the Department of Audit and Control on forms prescribed by the State Comptroller. Such forms shall be accompanied by a receipted copy of the bill of lading or freight bill issued by the commercial carrier showing the charges collected; or receipts from rental establishments. Forms submitted for individuals not using commercial carriers or rental establishments must be accompanied by appropriate documentation.