(a) Within the contemplation of this rule, or whenever mentioned herein, the term record shall mean: (1) the stenographic notes taken in the hearing by a stenographic reporter, including the transcribed minutes thereof, or (2) the testimony and other evidence taken at the hearing as recorded by electronic recording equipment or the transcription thereof. The record shall be kept in the room and available or the use of the members of the authority at the time a determination of such proceeding or hearing is being made by them. The record, including all exhibits, shall be kept by the authority in the license folder or other designated place for a minimum period of five months after written notification of the authority's determination is served upon the licensee.

(b) Upon application made by a licensee or his agent, a copy of the transcribed record of the hearing shall be furnished to such person upon payment of the prevailing charges. Where the record has been transcribed, the prevailing charges shall be $1 per page. Where the record has not been transcribed and it is the intention of the authority not to transcribe the record at the time of the application, the prevailing charges shall be the entire cost to the authority of transcribing the record of the hearing or so much thereof as the licensee requests.