(a) The chairman of the board shall appoint a docket clerk for the board. The docket clerk shall take an oath to faithfully execute the duties set forth in this Part for the docket clerk. The office of the docket clerk shall be in the Department of Environmental Conservation.

(b) The office of the docket clerk shall be deemed open every day but Saturday, Sunday and legal holidays for the filing of any paper required or permitted by this Part. At such times as the docket clerk's office is closed, application for a stay may be made directly to the board's chairman as provided in section 647.9 of this Part.

(c) The docket clerk shall keep a book known as the board's docket, in such form and style as the chairman shall direct. Appeals annually shall be assigned consecutive file numbers. The file number of each appeal shall be noted on the file jacket of each file. All papers submitted on each appeal shall be entered consecutively on the file jacket and attached therein. Entries shall be brief but shall clearly state the nature of the paper filed therein. The docket and the file for each appeal shall be available for public inspection and copying whenever the docket clerk's office is open.

(d) The docket clerk shall send out all notices to parties or other communications required by this Part. The docket clerk shall prepare, under the direction of the board's chairman, a monthly calendar of all appeals and their status pending decision. The docket clerk shall keep such other books and records as the board or its chairman may require, or as otherwise required by law.

(e) The docket clerk shall have custody of the records and papers of the board. The docket clerk shall not allow nor permit any original record or paper to be taken from the custody of the docket clerk, except as authorized by court order or at the direction of the board or its chairman.