Whenever a statute requires that document be filed with the Comptroller, as Administrative Head of the New York State and Local Retirement Systems, within a prescribed period of time or by a specified date, such document will be considered filed on the date that it has been successfully transmitted via facsimile (“fax machine”) to the Retirement System. Notwithstanding the fact that the filing date may be established as the date of successful transmission via facsimile (“fax”) machine, no document shall be deemed filed on the basis of successful facsimile transmission unless the original document is subsequently received by the Retirement System.