(a) Each ambulance company for which a service award program is adopted shall maintain at all times for each volunteer ambulance worker of the company, whether or not a participant in the program, a record of the activities performed and points granted toward a year of ambulance service. The administrator may prescribe the form and manner of compiling and maintaining such records.

(b) On or before February 1st of each year, each ambulance company for which a service award program is adopted shall, except as provided in subdivision (f) of this section, prepare and submit to the governing board of the sponsor a list of all the volunteer ambulance workers of the company and which identifies all those who have qualified for credit for a year of ambulance service during the preceding calendar year. Such list shall be certified under oath by the president, secretary and chief or comparable officers of the ambulance company and shall be accompanied by such membership records or records of point accumulations as the governing board may require to substantiate the accuracy of the list.

(c) On or before March 1st of each year, the governing board of the sponsor shall review and approve each such certified list of volunteer ambulance workers and each volunteer ambulance worker thereon identified as having qualified for credit for a year of ambulance service during the preceding calendar year shall be credited with a year of ambulance service. Upon approval, the governing board shall cause the return of each list to the appropriate ambulance company and each ambulance company shall, immediately upon receipt, post the list in a conspicuous place at its principal headquarters for at least 30 days and maintain a record of the date on which the list is posted.

(d) Not later than 30 days after the approved list is posted by the ambulance company, any volunteer ambulance worker whose name does not appear on the list as having qualified for credit for a year of ambulance service may appeal to the governing board of the sponsor to have his or her name added to the list. The appeal shall be in writing and mailed to the clerk or secretary of the governing board of the sponsor. The governing board shall investigate all appeals and upon finding that such a volunteer ambulance worker has qualified for a year of ambulance service for the preceding calendar year, shall order the volunteer ambulance worker to be identified as having qualified for a year of ambulance service on the approved list.

(e) On or before May 1st of each year, the governing board of the sponsor shall cause a certified copy of the approved list to be filed with the administrator, accompanied by a payment in an amount equal to the amount of the sponsor's contribution to the program on behalf of each participant who is credited with a year of ambulance service times the number of participants credited with a year of ambulance service on the list, less the total amount of forfeitures set forth on the report provided to the sponsor for the preceding calendar year pursuant to section 150.12(a) of this Part.

(f) Any volunteer ambulance worker not wishing to participate in the service award program may request omission or deletion of his or her name from the list to be prepared or prepared by the ambulance company pursuant to subdivision (b) of this section at any time prior to the approval of the list by the governing board of the sponsor pursuant to subdivision (c) of this section. Such request shall be in writing, shall be filed with the chief executive officer of the ambulance company or political subdivision having custody of the list, and shall remain effective until withdrawn in the same manner. During the period such a request remains effective, a volunteer ambulance worker shall not earn service credit, nor be entitled to a contribution to, nor a distribution from, the program.

(g) Notwithstanding the provisions of subdivisions (b) through (e) of this section, in the case of the service award program which was in effect at any time during calendar year 1994, ambulance companies and the governing boards of sponsors shall comply with the following procedures: