(a) Except as provided in subdivision (b) of this section, annually, at such time and in such form as the administrator may require, the chief executive officer of the sponsor shall obtain from each ambulance company for which the program is established for submission to the administrator, and each ambulance company shall provide to the chief executive officer for such purpose, the following information for each volunteer ambulance worker of the ambulance company, whether or not such volunteer ambulance worker is a participant in the program:

(b) In lieu of requiring the chief executive officer of the sponsor to obtain the information specified in subdivision (a) of this section for submission to the administrator, the administrator may request the chief executive officer of an ambulance company to obtain and submit such information to the administrator. In such case, the chief executive officer of the ambulance company shall provide a copy of the information submitted to the administrator to the chief executive officer of the sponsor.

(c) The chief executive officer of the sponsor shall retain a copy of the information obtained pursuant to this section for use solely in connection with the administration of the service award program.