(a) Office shall mean the Office of the State Comptroller.

(b) Record shall mean the term record as defined in section 92(9) of the Public Officers Law, but shall mean, generally, any item, collection or grouping of personal information about a data subject which is maintained and is retrievable by use of the name or other identifier of the data subject, but shall not include personal information which is not used to make any determination about a data subject.

(c) Data subject shall mean any natural person about whom personal information has been collected by a State agency.

(d) Privacy officer shall mean the office's employee designated to oversee and implement the office’s procedures to comply with the Personal Privacy Protection Law and such other privacy-related tasks as may be assigned.

(e) Privacy appeals officer shall mean the person designated by the State Comptroller to determine appeals from denials of requests for records or amendments or corrections thereto.

(f) Personal information means any information concerning a data subject which, because of name, number, symbol, mark or other identifier, can be used to identify the data subject.

(g) System of records means any group of records under the actual or constructive control of any agency pertaining to one or more data subjects from which personal information is retrievable by use of the name, symbol, mark or other identifier of a data subject.