(a) The State Comptroller shall reimburse retained private counsel for fees reasonably incurred and properly submitted and documented as required by these regulations.

(b) The State Comptroller shall also reimburse private counsel for reasonable disbursements actually incurred in connection with the representation of the employee. Counsel must notify the State Comptroller of substantial disbursements, such as expert fees and travel expenses, in advance of their being incurred so that they may be reviewed and evaluated by the State Comptroller. Failure to provide adequate advance notice of substantial disbursements may be the basis for denial of reimbursement. Reimbursement for travel and related expenses shall be in accordance with travel and related expense reimbursement rates currently in effect for management and confidential employees of the State, a schedule of which shall be delivered to private counsel.