2 CRR-NY 18.1NY-CRR
2 CRR-NY 18.1
2 CRR-NY 18.1
18.1 Definitions.
As used in this Part, the following terms shall have the following meanings unless otherwise specified:
(a) Agency means a State agency which has entered into a contract with a contractor.
(b) Comptroller means the State Comptroller.
(c) Contract means an enforceable agreement entered into by a contractor and a State agency, including but not limited to written contracts and purchase orders, written or oral requests for goods or services, including public utility services and lease agreements.
(d) Contractor means any person, partnership, firm, corporation or association, including public utilities and not-for-profit organizations:
(1) selling materials, equipment, or supplies or leasing property or equipment to a State agency;
(2) constructing, reconstructing, rehabilitating or repairing buildings or highways for, or on behalf of, a State agency; or
(3) rendering or providing services pursuant to a contract with a State agency.
(e) Designated payment office means:
(1) the office designated by the State agency to which a proper invoice is to be submitted by a contractor; or
(2) the Statewide Financial System for the processing of electronic invoices.
(f) Payment date means the date on which a check for payment pursuant to a contract is dated, or, if the contractor elects to receive payment by means of electronic funds transfer, the date a transaction for electronic funds transfer is initiated by the Statewide Financial System.
(g) Proper invoice means a written or electronic request for a contract payment that is submitted by a contractor setting forth the description, price, quantity of goods, property or services delivered or rendered, in such form and supported by such other substantiating documentation as the Comptroller or individual State agency may reasonably require.
(h) Receipt of an invoice means:
(1) the date on which a proper invoice is actually received in the designated payment office or, with regard to electronic invoices, the date on which a proper invoice is received by the Statewide Financial System, or the next succeeding business day if a proper invoice is received by the Statewide Financial System after 5:00 p.m. Eastern Time or on a Saturday, Sunday or legal holiday;
(2) the date on which the State agency receives the purchased goods, property or services covered by the proper invoice, whichever is later; or
(3) in regard to final payments on highway construction contracts, the date on which the contract work has been accepted as completed by the Commissioner of Transportation.
(i) Set-off means the reduction by the Comptroller of a payment due to a contractor by an amount equal to the amount of an unpaid legally enforceable debt owed by the contractor to the State of New York.
(j) State agency means any department, board, bureau, commission, division, office, council, institution or committee in the Executive, Legislative or Judicial branch of State government; the City University of New York when acting on behalf of any of its senior colleges, the Facilities Development Corporation or the State University Construction Fund.
(k) State funds means funds held in joint custody by the Comptroller and the State Commissioner of Taxation and Finance.
2 CRR-NY 18.1
Current through August 31, 2022
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