Agencies are responsible to ensure that only actual, necessary and reasonable expenses are reimbursed for official travel. A specific statement of the official business for which expenses were incurred is required under section 109 of the State Finance Law. Travel expenses of a State employee incurred when traveling from his or her home or official station to report for promotional examinations or related interviews may be reimbursed. (See also section 8.13 of this Part.)

Travel shall be by the most direct route. Any person traveling by an indirect route shall assume any extra expense incurred. Appropriate consideration will be given for airline travel through hub airports. Expenditures for laundry, valet service, entertainment, and other personal charges will not be reimbursed.