8 CRR-NY 90.19NY-CRR
8 CRR-NY 90.19
8 CRR-NY 90.19
90.19 State aid for regional bibliographic data bases and interlibrary resources sharing.
(a) Definitions.
As used in this section and in Education Law, section 273(6):
(1) Regional bibliographic data bases or databases means the storage and access of digital records, assets, collections, and information resources within a reference and research library resources system region through its member organizations.
(2) Region means the geographic area served by an approved reference and research library resources system including its member organizations.
(3) Library automation means to store and access digital records, assets, collections, and information resources for the purpose of improving and enhancing services to library users.
(4) Automation program means an organized plan applying technology to promote resource sharing among all types of libraries and increase visibility of regional and statewide digital records, assets, collections, and information resources.
(5) Approved plan of service means the reference and research library resources system’s plan of service submitted to the State Library pursuant to Education Law section 272(2)(d).
(6) Statewide library cooperation means a collaborative physical and virtual network which is applicable for exposing digital records, assets, collections, and information resources. The key concept underlying the network is interconnectivity among separate networks.
(7) National standards and best practices mean the standards agreed upon by the National Information Standards Organization (NISO). In cases where there is not yet a national standard there are often best practices that are developed when standards cannot keep up with rapid changes in technology. These best practices often are agreed upon by professional organizations.
(b) Inclusion in plan of service.
(1) Pursuant to Education Law section 273(6)(b), each reference and research library resources system shall submit as part of their plan of service, in a form and by a date prescribed by the commissioner, proposals as to how the system will manage an automation program and use technology to promote resource sharing in the region and statewide.
(2) The elements and format of such plan of service related to the regional bibliographic and interlibrary resources sharing program shall be determined by the commissioner.
(c) Eligibility criteria.
(1) In order to be eligible for State aid for an automation program pursuant to subdivision 6 of section 273 of the Education Law, a reference and research library resources system shall:
(a) be operating under an approved plan of service pursuant to paragraph d of subdivision 2 of section 272 of the Education Law;
(b) submit an approvable prior year library system annual report and current year budget;
(c) submit an approvable annual application for such formula aid;
(d) provide program assurances and information as requested by the commissioner; and
(e) show evidence of member input.
(d) Automation program purposes.
Reference and research library systems applying for formula funds under Education Law section 273(6) may use such funds for the collaborative purpose of helping its members employ technology and tools to provide and/or improve access to and storage of digital records, assets, collections, and information resources while adhering to national standards and best practices for enhancing resource sharing and access to information.
(e) Applications and reports.
(1) The commissioner shall determine the format and timetable for the submission of applications and reports.
(2) The commissioner may request any other reports that the commissioner shall deem necessary to carry out the purpose of this program.
8 CRR-NY 90.19
Current through August 15, 2021
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