Mr. Sonny Clanton, Esquire

Office of the Attorney GeneralApril 4, 2003

2003 WL 21177839 (Miss.A.G.)
Office of the Attorney General
State of Mississippi
*1 Opinion No. 2003-0139
*1 April 4, 2003

Re: Open Meetings Act

*1 Mr. Sonny Clanton, Esquire
*1 Calhoun County Board of Supervisors
*1 P.O. Box 36
*1 Pittsboro, MS 38951
Dear Mr. Clanton:
*1 Attorney General Mike Moore is in receipt of your opinion request and has assigned it to me for research and reply. In your letter you state:
*1 I have been asked by Binnie Thompson, President of the Calhoun County Board of Supervisors, to write you for clarification on whether or not the attendance of more than one supervisor at a meeting with representatives of state and federal economic development agencies such as Three Rivers, Rural Development, etc. would violate the Mississippi “Open Meetings” law?
*1 The usual nature of these meetings are that they are called by the agencies at locations away from our courthouse, are organized by those agencies and are for the purpose of disseminating information of available grants and favorable loans for public projects. The function of the supervisors is to listen and no action on behalf of the supervisors would be taken.
*1 The Open Meeting Law provides that “[a]ll official meetings of a public body . . . are declared to be public meetings and shall be open to the public at all times unless declared an executive session . . .” Miss. Code Ann., Section 25-41-5. Section 25-41-3 defines meting as “an assemblage of members of a public body at which official acts may be taken upon a matter over which the public body has supervision, control jurisdiction, or advisory power.” The attendance of more than one supervisor at a meeting organized and called by a state or federal economic development agencies whose sole purpose is to disseminate information of available grants and favorable loans for public projects, is not in violation of Open Meetings Act. However, this only remains true if the members of Board of Supervisors refrain from discussing official business and no official actions are taken.
*1 If our office may be of further assistance, please let us know.
*1 Mike Moore
*1 Attorney General
*1 By: Avery Mounger Lee
*1 Special Assistant Attorney General
2003 WL 21177839 (Miss.A.G.)
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