An annual convention of the Association, open to all members in good standing shall be held at such time, during the months of May or June, and at such place in Kentucky, as the Board may designate. If conditions may adversely affect attendance and/or there are other circumstances making it inadvisable, impossible, or unsafe to hold the annual convention, then the Board, by a two-thirds majority vote, may declare that no meeting be held in that year.

The President and/or Executive Director of the Association shall, as soon as possible after the fixing of said dates, notify each presiding Circuit Judge of the dates of said convention for the purpose of encouraging the Circuit Judge to arrange the trial schedule of the Court so as not to interfere with the dates of said convention.