All offer sheets shall be signed by the attorney prosecuting the case, the defendant, and the defendant's counsel and shall be filed in the record on or before the date the defendant's plea is taken. The offer sheet shall be legible and shall clearly set out any amendments to charges or dismissal of charges and the basis for the amendments and/or dismissals. A motion to enter the guilty plea or plea pursuant to North Carolina v. Alford shall be filed at the time the defendant's plea is taken by the Court. A DUI guilty plea form shall also be filed in the record in any matter in which the defendant pleads guilty to driving under the influence. If applicable, a motion for felony diversion and proposed order of diversion shall also be filed at the time the defendant's plea is taken. The Court shall not take any pleas from defendants absent the proper paperwork being filed in the record on or before the time of the taking of the plea. The presiding judge shall set the matter for final formal sentencing at the time the plea is entered.