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AP VII, Sec. V Supreme court travel

Baldwin's Kentucky Revised Statutes AnnotatedAdministrative Procedures of the Court of Justice

Baldwin's Kentucky Revised Statutes Annotated
Administrative Procedures of the Court of Justice
Part VII. Reimbursement for Official Travel
Administrative Procedures, AP VII, Sec. 5
AP VII, Sec. V Supreme court travel
Section 5.01 Meals
(1) Except for court week, Supreme Court justices shall be eligible for reimbursement of meals only if the official business travel requires an overnight stay.
(2) Each justice of the Supreme Court may claim a meal per diem at the federal per diem rate for the applicable location, as established by the U.S. General Services Administration. See www.gsa.gov. Receipts are not required for meals reimbursed under the allowable per diem rate.
(3) Meal reimbursement for the first and last calendar day of travel is calculated at 75% of the federal per diem rate for the applicable location.
(4) No request for reimbursement shall be made or allowed for meals:
(a) Paid directly by the AOC to an establishment;
(b) Included in the registration fee for a conference, convention, seminar, training session, or other event associated with official business travel;
(c) Included in the cost of lodgings, e.g., complimentary hotel breakfast; or
(d) Not otherwise incurred by the traveler.
(5) Meal costs that are not reimbursable under subsection (4) above must be deducted from the traveler's total meal per diem in accordance with the rates established by the U.S. General Services Administration for the applicable location.
(6) All meal reimbursement claims must be made on a Travel Voucher demonstrating the date, times, home address, work station, destination, and business purpose of the travel.
Section 5.02 Lodging
(1) Reimbursement for lodging will be allowed in accordance with these Travel Regulations.
(2) For overnight travel in Frankfort, Kentucky associated with official business of the Court of Justice, each justice of the Supreme Court may:
(a) Request the Division of Accounting reserve accommodations to be paid directly by the AOC in accordance with Section 3.02(1) of these Travel Regulations;
(b) Request reimbursement for lodging expenses in accordance with Section 3.02 of these Travel Regulations; or
(c) Claim a lodging per diem at the federal per diem rate for the applicable location, as established by the U.S. General Services Administration. See www.gsa.gov.
(3) Receipts are not required for lodging reimbursed at the allowable per diem rate. All lodging reimbursement claims must be made on a Travel Voucher Form (AOC T-1) demonstrating the date, times, home address, work station, destination, and business purpose of the travel.
Section 5.03 Court Week
(1) Reimbursement for meals of each justice of the Supreme Court and his or her staff shall be allowed during court week in accordance with these Travel Regulations, but no overnight stay shall be required. The costs of meals reimbursed without an overnight stay may be reported as taxable income.
(2) Notwithstanding Section 3.02(2) of these Travel Regulations, requests for reimbursement made by a Supreme Court justice for lodging expenses incurred during court week shall be allowed if he or she is traveling more than 40 miles from his or her official work station or home. Requests for reimbursement for lodging within 40 miles of a Supreme Court justice's official work station or home shall be allowed only if the lodging is a necessary expense of official business travel, as determined by the Chief Justice. Any such determination shall be documented in writing and maintained with the record of reimbursement.

Credits

HISTORY: Amended by Order 2019-12, eff. 11-1-19; Adopted by Order 2018-12, eff. 9-1-18
Administrative Procedures, AP VII, Sec. 5, KY ST ADMIN P AP VII, Sec. 5
Current with amendments received through January 15, 2020.
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