AP VII, Sec. IV Out-of-state travel
Baldwin's Kentucky Revised Statutes AnnotatedAdministrative Procedures of the Court of Justice
Administrative Procedures, AP VII, Sec. 4
AP VII, Sec. IV Out-of-state travel
Section 4.01 General Information
(a) To obtain advance authorization, a traveler must submit Form AOC T-3 to [email protected]. The Budget Department will facilitate the review process and will notify the traveler of authorization or denial of the request.
(5) If actual costs of out-of-state travel exceed the amount approved by the Chief Justice on the Out-of-State Travel Authorization Form by 10% or more, the traveler shall submit an amended Out-of-State Travel Authorization Form to the Chief Justice including the revised costs for approval. The traveler is responsible for any costs not approved on the Out-of-State Travel Authorization Form.
(7) Travelers who are combining personal travel with official business travel may only do so when the Court of Justice does not incur any cost associated with the personal portion of travel. Travel arrangements will only be made by the Division of Accounting to accommodate the official business of the traveler.
Section 4.02 Transportation
(d) Reimbursement for the cost of checking the first piece of a traveler's luggage shall be allowed. No request for reimbursement shall be made or allowed for additional pieces of checked luggage unless an appropriate business purpose explanation is provided by the traveler and approved by the Director or designee.
Section 4.03 Lodging
Lodging expenses incurred during out-of-state official business travel are reimbursable within the limits provided in these Travel Regulations. A receipt must be provided to substantiate claimed travel expenses for lodging costs when lodging expenses are not directly paid by the AOC.
Section 4.04 Meals
Section 4.05 Scholarships
(3) In the event the scholarship recipient is paid directly by the scholarship provider, the traveler shall reimburse the Manager of Accounting, by check made payable to the Kentucky State Treasurer, within 120 days of receipt of the scholarship proceeds for any portion of covered expenses paid by the AOC.
Credits
HISTORY: Amended by Order 2019-12, eff. 11-1-19; Adopted by Order 2018-12, eff. 9-1-18
Administrative Procedures, AP VII, Sec. 4, KY ST ADMIN P AP VII, Sec. 4
Current with amendments received through March 1, 2024. Some sections may be more current, see credits for details.
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