At the time the case is opened (whether the petition was taken during regular office hours or after hours), the Deputy Circuit Clerk, in accordance with the clerk's manual, shall check the index of circuit court cases to ascertain if a dissolution or child custody proceeding is pending. If it is determined a dissolution or child custody proceeding is pending and an EPO is issued, the Circuit Clerk shall, in accordance with the clerk's manual, cross-reference the “D” case with the dissolution or child custody case. Additionally, if a Domestic Violence Order (DVO) is issued, upon entry, the Circuit Clerk shall place a copy of the EPO/DVO in the dissolution or child custody case file.