§ 1015. Reimbursements for Training.
11 CA ADC § 1015Barclays Official California Code of RegulationsEffective: January 1, 2023
Effective: January 1, 2023
11 CCR § 1015
§ 1015. Reimbursements for Training.
Reimbursements to cities, counties, and districts shall be granted by the Commission in accordance with Penal Code section 13523. Agencies participating in the POST Reimbursable Program and/or POST-approved training presenters shall be reimbursed from the State Penalty Fund or other approved funding source approved by the state for allowable expenditures incurred for training in POST-certified courses only as defined in Commission Regulation 1001. Reimbursement is based upon fund availability as approved by the Commission.
(A) Agencies participating in the POST Reimbursable Program who request reimbursement for their employees attending POST-certified training courses shall do so by means of the web-based Automated Paperless Training Reimbursement Request (eTRR) system, which is a program developed from the paper-based POST Training Reimbursement Request (TRR) form. In exceptional circumstances, with pre-approval by POST, agencies may request reimbursement utilizing a Training Reimbursement Request (TRR) form, POST 2-273 (Rev. 04/2015), herein incorporated by reference, in lieu of the eTRR. If used, the TRR form may be submitted to the training course presenter at the time of the course, or be mailed directly to POST. Upon receipt of the course roster from the training course presenter verifying successful completion of the course, reimbursement will be computed and paid to the requesting agency subject to available funds. Courses such as Field Management Training and Team Building Workshops require a report to be submitted to POST staff as a condition of successful completion of the training course. Reimbursement will occur upon receipt of the report.
(B) POST-approved Training Course Presenter requests for reimbursement shall be submitted to POST on the Commission-approved Presenter Reimbursement Request (PRR) form, POST 2-243 (Rev. 2/2021), herein incorporated by reference, along with the course budget approved during the course certification process attached to the PRR. This form applies to Plan V, Plan VI, and Plan VII courses only.
Agencies participating in the POST Reimbursable Program shall not receive reimbursement for subsequent attendance by a trainee in a course if the trainee has previously attended the same course. Exceptions to this regulation are courses that are authorized to be repeated periodically such as seminars and Advanced Officer Courses as defined in Commission Procedure D-2-2.
(4) Reimbursement for partial completion of the POST-certified Basic Course shall, subject to available funds, be made to an agency participating in the POST Reimbursable Program which terminates a basic course trainee, allows a trainee to resign prior to completion of a certified basic course, or if the trainee is unable to complete a certified basic course due to illness, injury, or other physical or academic deficiency. The remaining reimbursement entitlement for a trainee eligible to be re-enrolled shall be applied to attendance of any certified basic course which is subsequently attended by the trainee.
(5) When a peace officer trainee has attended a basic course for which reimbursement has been provided, an agency participating in the POST Reimbursable Program shall, subject to available funds, receive reimbursement for subsequent attendance of a basic course by the same trainee who has a three-year or longer break in service as a peace officer and must be retrained (Commission Regulation 1008(b)).
(6) Within the provisions established by the Commission, an agency participating in the POST Reimbursable Program shall, subject to available funds, receive reimbursement for travel (mileage), subsistence (lodging and meals), commuter lunch, and tuition, only when the trainee satisfactorily completes the POST-certified training course. Reimbursement for partial completion of a basic course shall, subject to available funds, be allowed pursuant to subsection 1015(b)(4).
(7) Reimbursement for partial completion of a certified Motorcycle Training Course may be provided if the trainee fails to complete the course due to an inability to perform the skills required for successful completion. The POST Executive Director is authorized administrative discretion regarding reimbursement involving partial completion of a certified Motorcycle Training Course.
(8) Subject to available funds, reimbursement is authorized for California law enforcement agencies participating in the POST Reimbursable Program in counties bordering states contiguous to California, and whose officers attend California POST-certified training courses in those states (Oregon, Nevada, and Arizona). Agencies in other than contiguous counties may be reimbursed only if the Executive Director or his designee grants prior approval. Prior approval will be granted only upon showing a special need.
(9) An agency participating in the POST Reimbursable Program that employs a trainee on a full-time basis, whose salary is paid by a source other than the agency, such as a federal grant or other outside funding source, is not eligible to receive POST reimbursement for expenditures covered by the grant.
(10) Reimbursement shall not be approved for training of any peace officer unless the agency participating in the POST Reimbursable Program has notified POST of the officer's appointment by submitting a notice of appointment through the POST Electronic Data Interchange (EDI) system and subject to available funds.
(1) POST reimbursement for training expenditures of agencies participating in the POST Reimbursable Program and/or POST-approved Training Presenters shall be based on schedules known as “plans.” Each plan varies in the amount and/or category of expenses that may be reimbursed by POST. The categories of expense/allowances that may be reimbursed are: subsistence (lodging and meals), commuter lunch, travel (mileage), tuition, back-fill salary, and training presentation costs. The eight reimbursement plans that have been adopted by the Commission are designated as Plan NA (no reimbursement), I, II, III, IV, V, VI, and VII as follows:
Reimbursement | Plan NA | Plan I | Plan II | Plan III | Plan IV | Plan V | Plan VI | Plan VII |
|---|
Subsistence | X | X | X | X | X | X | X | |
Commuter Lunch | X | X | X | X | X | X | X | |
Travel | X | X | X | X | X | X | X | |
Tuition | X | X | ||||||
Back-Fill Salary | X | X | X | |||||
Training Presentation Costs [(Per subsections 1015(c)(3); 1015(c)(4); 1015(c)(5)] | X | X | X |
Each plan is subject to the provisions established by the Commission.
(A) With the exception of tuition-based courses, contract courses, and self-paced training, an agency presenter, college, university, private presenter, other public entity, and joint powers agency may receive reimbursement for up to the actual course presentation costs [refer to Commission Regulation 1001] for expenses incurred in training full-time employees from agencies eligible for POST reimbursement. POST-approved training presenters submitting a PRR form shall include the actual course presentation costs as defined in Commission Regulation 1001, to include subsistence (lodging and meals) and travel (mileage) costs related to course presentation. Requests for reimbursement related to lodging, travel, and transportation shall include copies of receipts showing actual expenses per individual traveler.
(A) The Executive Director, or his/her designee, may authorize block allocations not to exceed $25,000 per course to support training to meet regional needs and course certification mandates pursuant to Commission Regulation 1052, including projected enrollment levels. The block allocation will cover, up to the authorized level, costs associated with presentation of the course, including instructor pay, travel and per diem, meeting room rental, and necessary instructional supplies as approved by POST pursuant to Commission Regulation 1054.
(C) Requests for Plan VI reimbursement shall be submitted to POST on the PRR form, along with the course budget approved during the course certification process. Presenter Reimbursement Requests for lodging, travel, and transportation shall include copies of receipts showing actual expenses per individual traveler. Selection of the training presenter shall be the responsibility of the respective agencies requesting the Plan VI course.
The maximum amounts reimbursed for approved expense categories are the following:
Expense | Reimbursement Rate |
|---|
Back-Fill Reimbursement | 100% actual salary cost at overtime rate: time and one-half |
Basic Course Subsistence | $75.00 per day |
Commuter Lunch | $8.00 per day |
Subsistence allowance -- by location where expense occurred |
• All counties not shown below | $128.00 per day |
• Alameda County | $189.00 per day |
• Los Angeles County | $156.00 per day |
• San Diego County | $156.00 per day |
• San Francisco County | $189.00 per day |
• San Mateo County | $189.00 per day |
• Santa Clara County | $189.00 per day |
Travel | Go to http://www.calhr.ca.gov/employees/Pages/travel-personal-vehicle.aspx for current mileage rate |
Tuition | 100% |
Weeks/Hours | |
|---|---|
Regular Basic Course (Standard Format) | 20 / 800 |
Regular Basic Course (Modular Format, Intensive Presentation Only) |
Module III | 3.9 /156 | |
Module II | 5.3 /212 | |
Module I | 10.8 /432 |
Specialized Investigators' Basic Course | 14.8 / 591 |
District Attorney Investigator Transition Course | 1 / 40 |
Coroners' Death Investigation Course | 2 / 80 |
Public Safety Dispatchers' Basic Course | 3 / 120 |
Supervisory Course | 2 / 80 |
Advanced Officer Course | 1 / 40 |
Executive Development Course | 2 / 80 |
Management Course | 2.6 / 104 |
Management, Supervisory, Executive Seminars | 1 / 40 |
The Commission may annually, or more frequently as requested, and pursuant to the Administrative Procedure Act, establish the reimbursement rates for the categories of expenses approved for the reimbursement plans.
(A) Agencies participating in the POST Reimbursable Program shall, subject to available funds, receive reimbursement for travel (mileage) expenses if reimbursement of the expense has been requested on the eTRR and if the trainee attending the course is the driver of the vehicle for which reimbursement is requested.
(B) POST-approved training presenters shall submit their reimbursement requests for travel (mileage) expenses on the PRR form. Training presenters shall, subject to available funds, be reimbursed for actual travel (mileage) expenses not to exceed the amount approved during the course certification process and as noted on the approved course budget, which shall be attached to the PRR form. The PRR form shall include copies of receipts to support the actual travel related expenses of each individual traveler.
(A) A trainee shall be considered a passenger of a vehicle when being transported to a training course by another trainee in a private, agency, or rental vehicle. If several trainees share the driving of one vehicle to attend training, travel allowance shall be requested for only one trainee and the other trainee(s) shall be designated as a passenger(s).
(A) In the event that an agency participating in the POST Reimbursable Program and/or POST-approved training presenter is eligible for reimbursement pursuant to this regulation, POST shall, subject to available funds, reimburse total mileage at the per mile rate approved by the Commission. Total mileage shall include adjusted straight-line mileage distance to and from the trainee's agency station assignment or headquarters; whichever is the lesser distance, and the course site, the average daily mileage for transportation between the resident trainee's accommodations and the course site, and the mileage incurred by a trainee to attend training at a location different from the main course site. Travel (mileage) allowance is intended to cover expenses to and from the course site.
(B) Resident trainees as defined in Commission Regulation 1001 are eligible for one round trip of mileage to and from the training course site plus one round trip for each weekend during the training course time period up to the date the maximum number of weeks is reached for those courses with limited reimbursement as specified in subsection 1015(d)(2). If weekend subsistence is less than travel (mileage), the weekend subsistence amount will be reimbursed.
(C) Commuter trainees as defined in Commission Regulation 1001 are eligible for one round trip of mileage to and from the training course site for each instructional day or up to the date the maximum number of weeks is reached for those courses with limited reimbursement as specified in subsection 1015(d)(2).
(A) Resident trainees are eligible for reimbursement of mileage incurred from a resident trainee's lodging accommodations to the course site at a flat rate travel allowance of ten miles round trip. Additional mileage will be allowed when the training course coordinator has notified POST that the nearest accommodation is greater than five miles one way. Daily mileage will be reimbursed from the date the course starts to the date the course ends or up to the date the maximum number of weeks is reached for those courses with limited reimbursement, as specified in subsection 1015(d)(2). Daily travel allowance is automatically calculated based on the information supplied by the course presenter.
(A) Upon notification by the training course presenter that travel expenses will be incurred by the trainees to attend training at a site(s) other than the main site of training, reimbursement shall, subject to available funds, be authorized for the number of miles reported by the training course presenter at the per mile rate approved by the Commission.
(A) An agency participating in the POST Reimbursable Program shall, subject to available funds, receive reimbursement for this category of expense for an agency employee that satisfies the “Resident Trainee” definition, as listed in Commission Regulation 1001, if reimbursement has been requested on the POST-provided eTRR.
(B) POST-approved training presenters approved for subsistence reimbursement during the course certification process shall submit their reimbursement requests for actual costs on a PRR form. The course budget approved during the course certification process must be attached to the PRR. The PRR form shall include copies of receipts to support the actual travel related expenses of each individual traveler. Meal receipts are not required.
1. An agency participating in the POST Reimbursable Program shall, subject to available funds, be reimbursed for actual lodging costs not to exceed the rates approved by the Commission for a trainee attending a POST-certified course, regardless of whether that amount is less than the daily subsistence rate approved by the Commission.
2. Training course presenters shall, subject to available funds, be reimbursed for actual subsistence (lodging and meals) costs not to exceed the amount approved during the course certification process, as noted on the approved training course budget and based upon current rates established by CalHR. Copies of receipts for subsistence-related expenses (not including meals) must be attached to the Presenter Reimbursement Request.
(A) Subsistence shall, subject to available funds, be reimbursed for each weekend day that falls between the beginning date and ending date of the course or up to the date the maximum number of weeks is reached for those courses with limited reimbursement as specified in subsection 1015(d)(2). Travel allowance for one round trip between the trainee's station assignment and the training site shall, subject to available funds, be reimbursed in lieu of weekend subsistence when travel allowance is less.
(A) Subsistence shall, subject to available funds, be reimbursed for each school holiday that falls between the beginning date and ending date of the course or up to the date the maximum number of weeks is reached for those courses with limited reimbursement as specified in subsection 1015(d)(2). Travel (mileage) allowance for one round trip between the trainee's station assignment and the training site shall, subject to available funds, be reimbursed in lieu of holiday subsistence when travel (mileage) allowance is less.
(A) A commuter trainee is an individual who attends a training course and travels between his/her agency/station assignment or residence and the course site each day. Trainees who do not meet the definition of resident trainee as defined in Commission Regulation 1001 shall be considered a commuter trainee for reimbursement purposes.
(A) An agency participating in the POST Reimbursable Program shall, subject to available funds, receive reimbursement for this category of expense for an employee who satisfies the “Commuter Trainee” definition as described in subsection 1015(g)(1). Requests for reimbursement of the commuter lunch expense shall be made on a eTRR.
(3) When applying for reimbursement for back-fill costs, the agency must have incurred the expense of paying overtime to fill a position vacated by an officer, public safety dispatcher, or public safety dispatch supervisor assigned to training, or assigned to training on their regularly scheduled days off. The overtime expense and back-fill claim must be directly connected to release and back-fill for a trainee, and records supporting back-fill claims must be maintained. Participating agencies are subject to audit by the State Controller.
(4) The Commission has authorized back-fill reimbursement to include the travel release time associated with training, not to exceed a total of 16 hours more than the certified course hours. Overtime hours for travel release time shall be added to course hours for which a back-fill claim is being requested.
(6) Actual salary cost as noted in subsection 1015(i)(5) is defined as the base monthly salary for the employee's job classification that shall not include incentive pay, hazard pay, education subvention, scholarship, insurance premiums, medical benefits, watch differential pay, pension plans, and uniform allowance or other employee benefits. Actual salary cost is the base monthly salary earned by the employee on the starting day of the training course for which reimbursement is being requested.
An agency participating in the POST Reimbursable Program and/or a POST-approved training presenter requesting reimbursement shall, upon request of POST or the State Controller's Office, provide records that verify the accuracy of the amount the agency and/or presenter was reimbursed annually by POST. Such records shall be retained by the agency and/or training course presenter for a minimum of three years following the date of reimbursement for each specific course.
Credits
Note: Authority cited: Sections 13503, 13506, 13510 and 13520, Penal Code. Reference: Sections 13503, 13510, 13511, 13512, 13518, 13520, 13522, 13523, 13524 and 13525, Penal Code; Section 11489, Health and Safety Code; and Statutes 1997, Chapter 9, Section 2, (Senate Bill 350).
History
1. New subsection (a)(1) filed 5-14-82; designated effective 7-1-82 (Register 82, No. 20).
2. Amendment filed 2-10-83; effective upon filing pursuant to Government Code section 11346.2(d) (Register 83, No. 7).
3. Amendment filed 6-15-83; effective thirtieth day thereafter (Register 83, No. 25).
4. Amendment of subsection (f) filed 3-5-85; effective thirtieth day thereafter (Register 85, No. 10).
5. New subsection (a)(2) filed 1-9-86; effective thirtieth day thereafter (Register 86, No. 2).
6. Relettering of former subsection (h) to subsection (i) and new subsection (h) filed 2-3-86; effective thirtieth day thereafter (Register 86, No. 6).
7. Amendment of subsections (a), (c) and (f)-(h) filed 11-29-88; operative 12-29-88 (Register 88, No. 51).
8. New subsection (j) filed 6-13-91; operative 7-13-91 (Register 91, No. 35).
9. Amendment of subsection (b), new subsection (c), subsection relettering, and amendment of Note filed 2-1-93; operative 2-1-93 (Register 93, No. 6). A Certificate of Compliance must be transmitted to OAL 6-1-93 or emergency language will be repealed by operation of law on the following day.
10. Certificate of Compliance as to 2-1-93 order transmitted to OAL 5-24-93 and filed 7-6-93 (Register 93, No. 28).
11. New subsections (c) and (d)(1)-(3), subsection redesignation and amendment of Note filed 12-22-93; operative 1-21-94 (Register 93, No. 52).
12. Amendment of subsection (c), new subsections (e)-(e)(3), and amendment of Note filed 2-26-98; operative 3-1-98 pursuant to Government Code section 11343.4(d) (Register 98, No. 9).
13. Amendment of subsection (e)(3) filed 8-20-98 as an emergency; operative 8-20-98 (Register 98, No. 34). A Certificate of Compliance must be transmitted to OAL by 12-18-98 or emergency language will be repealed by operation of law on the following day.
14. Certificate of Compliance as to 8-20-98 order transmitted to OAL 10-27-98 and filed 12-7-98 (Register 98, No. 50).
15. Amendment of subsections (e)-(e)(3) filed 4-1-99; operative 5-1-99 (Register 99, No. 14).
16. New subsection (c)(10) filed 1-7-2000; operative 2-6-2000 (Register 2000, No. 1).
17. Amendment of subsections (e)(1) and (e)(2) filed 4-11-2001; operative 7-1-2001 (Register 2001, No. 15).
18. Amendment of subsection (c)(5) filed 8-22-2005; operative 9-21-2005 (Register 2005, No. 34).
19. Repealer of subsection (b), subsection relettering and amendment of newly designated subsections (b)(1), (c)(3) and (d) filed 2-9-2006; operative 3-11-2006 (Register 2006, No. 6).
20. Amendment of subsection (c)(1) filed 7-27-2006; operative 8-26-2006 (Register 2006, No. 30).
21. Change without regulatory effect amending subsections (a), (b)-(b)(2), (b)(4)-(5) and (c) filed 11-26-2012 pursuant to section 100, title 1, California Code of Regulations (Register 2012, No. 48).
22. Amendment of subsections (c)(1) and (c)(2) and repealer of subsection (c)(3) filed 1-14-2014; operative 4-1-2014 (Register 2014, No. 3).
23. Amendment of section heading and section filed 9-8-2016; operative 1-1-2017 (Register 2016, No. 37).
24. New subsection (b)(11) filed 6-21-2017; operative 8-1-2017 pursuant to Government Code section 11343.4(b)(3) (Register 2017, No. 25).
25. Amendment of subsection (d)(2)(A) filed 8-15-2018; operative 10-1-2018 (Register 2018, No. 33).
26. Amendment of section and Note filed 10-11-2019; operative 1-1-2020 (Register 2019, No. 41).
27. Amendment of subsections (d)(1)(B) and (d)(2)(A) filed 9-29-2020; operative 1-1-2021 (Register 2020, No. 40). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-66-20.
28. Amendment of the Presenter Reimbursement Request (PRR) form POST 2-243 (incorporated by reference) and amendment of subsections (b)(1)(B), (c)(3)(A), (c)(4)(C), (e)(1)(B), (f)(1)(B) and (f)(2)(A)2. filed 6-22-2021; operative 10-1-2021 (Register 2021, No. 26).
29. Amendment filed 10-15-2021; operative 1-1-2022 (Register 2021, No. 42). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.
30. Amendment of subsection (b)(10) filed 11-3-2022; operative 1-1-2023 (Register 2022, No. 44).
This database is current through 4/12/24 Register 2024, No. 15.
Cal. Admin. Code tit. 11, § 1015, 11 CA ADC § 1015
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