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§ 58512. Record Retention.


Barclays Official California Code of Regulations Currentness
Title 17. Public Health
Division 2. Health and Welfare Agency - Department of Developmental Services Regulations
Chapter 3. Community Services
Subchapter 18. Transportation Service
Article 2. General Provisions
17 CCR § 58512
§ 58512. Record Retention.
(a) The regional center shall retain, for three years after the termination of each contract for transportation service, a copy of the following documentation, as applicable:
(1) The executed contract, if a written contract is required;
(2) The RFP;
(3) Each opened bid;
(4) Documentation indicating the:
(A) Number of bids received;
(B) Number of bids that meet the format and bid submission requirements specified in the RFP;
(C) Number of bids that meet the criteria specified in Section 58533(a)(4) and (5);
(D) Names of bidders, and vendor identification number, if any;
(5) Each completed evaluation form and supporting documentation used during the bid evaluation process;
(6) Name and vendor identification number of selected bidder;
(7) Selected bidder's rate of payment and basis for payment;
(8) A copy of any protest received, all documents relating to it, and the resolution of the protest;
(9) The evaluation committee's explanation and supporting documentation for the award of the contract;
(10) For negotiated rate contracts and contracts in which the rate of payment is based on a cost statement:
(A) A written explanation for the selection of the vendor; and
(B) A written analysis showing that transportation service will be provided in a cost-effective manner;
(11) The vendor's insurance policy pursuant to Title 17, California Code of Regulations, Section 54342(a)(78)(C) and (82)(A);
(12) A copy of any contract amendments;
(13) A written explanation of the necessity to amend the contract;
(14) Documentation indicating that the needs of the consumers will appropriately be met;
(15) Documentation showing that the transportation service will be provided in a cost-effective manner; and
(16) The Form DS2 (7/91), entitled Transportation Cost Statement.
Note: Authority cited: Sections 4405, 4631, 4648, 4690 and 4690.1, Welfare and Institutions Code; and Section 11152, Government Code. Reference: Sections 4631, 4648, 4648.3 and 4690.1, Welfare and Institutions Code.
1. New section filed 9-26-91; operative 9-26-91 pursuant to Government Code section 11346.2(d) (Register 92, No. 10).
2. Change without regulatory effect amending subsection (a)(6) filed 1-17-97 pursuant to section 100, title 1, California Code of Regulations (Register 97, No. 3).
3. Amendment of section and Note filed 4-25-2000; operative 5-25-2000 (Register 2000, No. 17).
This database is current through 6/17/22 Register 2022, No. 24
17 CCR § 58512, 17 CA ADC § 58512
End of Document