(1) Reporting periods are as follows: January 1 through March 31; April 1 through June 30; July 1 through September 30; and October 1 through December 31. Reports must be submitted to the Executive Officer by the end of the subsequent reporting period.
(2) Reports must include the following information: year, reporting period, company name, address, contact name, phone, and email.
(b) Stage Specific Reporting Requirements
(1) For Stages 1 and 2
A person operating under a Stage 1 or Stage 2 EO must submit quarterly reports to the Executive Officer throughout the term of the EO. Each report shall include the following:
(A) The volume of ADF and ADF blend offered, supplied, or sold during each month by facility;
(B) Any information specified under the terms of the EO;
(C) Progress made toward completing the terms of the EO;
(D) Any changes or updates to information submitted during the application process regarding the beneficial or adverse impacts of the ADF in California.
(2) For Stage 3A
Quarterly reports must be submitted to the Executive Officer by producers, importers, and blenders for fuels under Stage 3A. Each report shall include the following:
(A) Producers --
1. Monthly volume of neat ADF produced by feedstock and supplied to California by facility;
2. Monthly volume of neat ADF sold, the date of sale, and the following purchaser information: company name, contact name, and contact information; and
3. Monthly volume of neat ADF used at the production facility to make a blended ADF, if applicable. Producers that also blend ADFs must also fulfill the blender reporting requirements in subdivision (C).
(B) Importers
1. Monthly volume of neat ADF and ADF blend by feedstock or source, if known, imported into California;
2. Monthly volume of neat ADF and ADF blend sold, the date of sale, and the following purchaser information: company name, contact name, and contact information;
3. Monthly volume of neat ADF used by the importer to make a blended ADF, if applicable. Importers that also blend ADFs must also fulfill the blender reporting requirements in subdivision (C); and
4. Additional biodiesel specific reporting requirement: On or after January 1, 2018, monthly volume of biodiesel blends up to B20 imported into California by feedstock or source in accordance with in-use requirements in Appendix 1 of this Article including method of NOx control.
(C) Blenders
1. Monthly volume of neat ADF purchased or obtained by feedstock and the following supplier information: company name, contact name, and contact information;
2. Monthly volume of blended fuel and the blend level produced;
3. The volume of ADF blend offered, supplied, or sold during each month;
4. Additional biodiesel specific reporting requirements on or after January 1, 2018:
a. Monthly volume, blend level, method of NOx control, and transaction date for biodiesel sold with NOx control in accordance with the in-use requirements in Appendix 1 of this Article and the following purchaser information: company name, contact name, and contact information; and
b. Monthly volume, blend level, and transaction date for biodiesel sold without NOx control in accordance with the in-use requirements in Appendix 1 of this Article, and the following purchaser information: company name, contact name, and contact information.
(3) For Stage 3B
Quarterly reports must be submitted to the Executive Officer by producers, importers, and blenders for fuels under Stage 3B. The required information may be submitted to ARB through the Low Carbon Fuel Standards Reporting Tool (LRT) to fulfill this requirement. The producer, importer, or blender must provide notice to ARB of their intent to use the LRT prior to report submittal. Each report shall include the following:
(A) The volume of ADF blendstock sold, supplied, or offered for sale in California during each quarter;
(B) The volume of ADF neat fuel, if applicable; and
(C) The volume of ADF/CARB diesel blend, if applicable.
(c) Recordkeeping
(1) General Recordkeeping Requirements
(A) Records must be made available to ARB or its designee within 15 business days of any request for the records; and
(B) Quarterly reports and all substantiating documentation must be maintained for the term specified in the stage-specific requirements in section 2293.8(c)(2) and (3), below.
(2) For Stages 1, 2, and 3B
A person operating under a Stage 1, Stage 2, or Stage 3B EO must maintain records for a minimum of two years including quarterly reports, substantiating documentation, and the following:
(A) Product transfer documentation including volume sold, if applicable;
(B) Transaction invoices provided to downstream customers, including direct sales to fleets, if applicable; and
(C) Any information specified under the terms of the EO.
(3) For Stage 3A
(A) Producers shall maintain records for a minimum of 5 years, including quarterly reports, substantiating documentation, and the following:
1. Product transfer documentation of neat ADF including volume sold and CI pathway;
2. Transaction invoices provided to downstream customers, including direct sales to fleets; and
3. Additional biodiesel specific reporting requirements:
a. Volume of biodiesel or biodiesel blends sold under exemption from in-use requirements pursuant to 2293.6(a)(5);
b. Test records that the fuel meets the specifications defined in section 2293.7; and
c. On or after January 1, 2018, monthly volume of B100 that has been produced or supplied to California in accordance with in-use requirements in Appendix 1 of this Article including method of NOx control.
(B) Importers shall maintain records for a minimum of 5 years, including quarterly reports, substantiating documentation, and the following:
1. Product transfer documentation for neat ADF and ADF blends including volume sold and CI pathway;
2. Transaction invoices provided to downstream customers, including direct sales to fleets; and
3. Additional biodiesel specific reporting requirements:
a. Volume of biodiesel or biodiesel blends sold under exemption from in-use requirements pursuant to 2293.6(a)(5); and
b. On or after January 1, 2018, monthly volume of B100 or biodiesel blends imported into California by source in accordance with in-use requirements in Appendix 1 of this Article including method of NOx control.
(C) Blenders shall maintain records for a minimum of 5 years including quarterly reports, substantiating documentation, and the following:
1. Product transfer documentation for ADF blends including volume sold, CI pathway;
2. Transaction invoices provided to downstream customers, including direct sales to fleets; and
3. Additional biodiesel specific reporting requirements:
a. Volume of each biodiesel blend level recorded as either high saturation or low saturation; any mix of both high and low saturation will be recorded as low saturation;
b. Volume of B5 blend level including any blend between B1 to B5;
c. On or after January 1, 2018, monthly volume, blend level, method of NOx control, and transaction date for biodiesel sold with NOx control and without NOx control in accordance with the in-use requirements in Appendix 1 of this Article and the following purchaser information: company name, contact name, and contact information; and
d. On or after January 1, 2018, statements on invoices indicating NOx control for each transaction of B100 or biodiesel blend as described in Appendix 1.
(D) Distributors shall maintain records for a minimum of 5 years including:
1. Product transfer documentation which indicates volume sold, CI pathway,
2. Additional biodiesel specific reporting requirements on or after January 1, 2018: Statements on invoices indicating that B100 or biodiesel blend contains NOx control and the type of NOx control, as described in Appendix 1.
(E) Retailers shall maintain records for a minimum of 5 years including:
1. Product transfer documentation which indicates volume sold, CI pathway; and
2. Additional biodiesel specific reporting requirements:
a. Copy of any exemptions provided pursuant to section 2293.6(a)(5); and
b. On or after January 1, 2018: Statements on invoices indicating that B100 or biodiesel blend contains NOx control and the type of NOx control, as described in Appendix 1.
Credits
Note: Authority cited: Sections 39600, 39601, 43013, 43018 and 43101, Health and Safety Code; and Western Oil and Gas Ass'n. v. Orange County Air Pollution Control District, 14 Cal. 3d 411, 121 Cal.Rptr. 249 (1975). Reference: Sections 39000, 39001, 39002, 39003, 39010, 39500, 39515, 40000, 43000, 43016, 43018, 43026, 43101 and 43865, Health and Safety Code; and Western Oil and Gas Ass'n. v. Orange County Air Pollution Control District, 14 Cal. 3d 411, 121 Cal.Rptr. 249 (1975).
