§ 2021.3. Reporting and Record Keeping Requirements.
13 CA ADC § 2021.3Barclays Official California Code of Regulations
13 CCR § 2021.3
§ 2021.3. Reporting and Record Keeping Requirements.
(A) A fleet owner that operates a fleet of one or more solid waste collection vehicles as defined in section 2021(b)(25) or low use collection vehicles as defined in section 2021(b)(18) must submit to the Executive Officer applicable reporting information as specified in section 2021.3(a) for all diesel-fueled solid waste collection vehicles with engine model years 1960 to 2006. Vehicles awaiting sale as defined in section 2021(b)(10) do not need to be reported.
(B) A fleet owner that operates a fleet of one or more heavy cranes subject to the requirements of section 2021(b)(16) or low use cranes as defined in section 2021(b)(18) must submit to the Executive Officer reporting information as specified in sections 2021.3(a)(3) to 2021.3(a)(12) until all heavy cranes in the fleet have 2010 or newer model year engines. Vehicles awaiting sale as defined in section 2021(b)(10) do not need to be reported.
(2) Reporting Deadline. Beginning with the 2020 compliance year, fleet owners subject to reporting under this subsection must submit the information specified in sections 2021.3(a)(3) to 2021.3(a) (12) by January 31 of each year for their fleet as it was comprised as of January 1 of that respective year. For example, by January 31, 2020, a fleet owner shall submit the information specified in section 2021.3(a) for their fleet as it was comprised on January 1, 2020.
(A) For the 2019 compliance year, the reporting deadline for 2019 will be 30 days after the effective date, July 1, 2019, of this regulation. Fleet owners subject to reporting under this subsection must submit the information specified in sections 2021.3(a)(3) to 2021.3(a)(12) for their fleet as it was comprised 30 days after the effective date, July 1, 2019, of this regulation. If the fleet owner must report low use vehicles under section 2021.3(a)(9), the fleet owner shall report the odometer or hubodometer reading taken 30 days after the effective date, July 1, 2019, of this regulation.
(3) New Fleet Reporting. A fleet owner that purchases or otherwise acquires one or more new or used heavy cranes or solid waste collection vehicles must submit to the Executive Officer reporting information as specified in sections 2021.3(a)(5) to 2021.3(a)(12) within 30 days of the date of purchase or acquisition and subsequently must comply with the annual reporting deadlines in section 2021.3(a)(2).
(C) In the event that the odometer or hubodometer is removed or replaced, the original instrument reading, the date the original instrument is removed, and the date the replacement instrument is placed in service, must be reported to the Executive Officer via the Truck Regulation Upload, Compliance and Reporting System or mail, within 30 days of the original instrument removal or replacement. If hubodometers are used, the fleet owner also must report the serial numbers; and
(10) Claiming Compliance Extension for Manufacturer Delays. If the fleet owner chooses to claim a compliance extension for engine manufacturer delays, the fleet owner must report via the Truck Regulation Upload, Compliance and Reporting System, the following information to the Executive Officer no earlier than January 1, and no later than January 31, of each year that an extension is sought for a vehicle owned or operated in the prior compliance year.
(11) Compliance Certification. All reports submitted to CARB must be signed by a responsible official or a designee or attested to online, certifying under penalty of perjury under the laws of the State of California that the information reported has been prepared in accordance with the reporting requirements in section 2021.3(a), and that the information submitted is true, accurate, and complete. The designee must also certify that they are aware there are significant penalties for submitting false statements and information or omitting required statements and information.
(3) The fleet owner must notify the Executive Officer in writing by the first applicable reporting date and during the month of January of every subsequent compliance year, if applicable, with the name of the responsible official and the location where the records will be kept, and whether any information has changed since the last reporting date. The owner of a fleet shall maintain the records specified in this section regardless of whether the fleet is based in California.
(A) The fleet owner shall maintain bills of lading and other documentation identifying the motor carrier or broker who hired or dispatched the vehicle and the vehicle dispatched. The documentation shall include the name and contact information of the hiring business entity and vehicle information including license plate number, company or owner name, United States Department of Transportation or California Motor Carrier Permit number, license plate number, and the state of registration.
(7) For any fleet owner utilizing the low use vehicle option in section 2021.1(b) or 2021.2(b), the fleet owner must maintain third party records of the miles travelled such as Periodic Smoke Inspection Program (PSIP) test results, Biennial Inspection of Terminals (BIT) inspection records, fuel tax records and third party maintenance records.
(A) Fleet owners of emergency support vehicles utilizing the provisions of section 2021(b)(7) shall keep records to document dispatch by a local, state, or federal agency or other responsible emergency management entity as approved by the Executive Officer. Additionally, fleet owners of emergency support vehicles must keep records of any contracts with a company or agency that was dispatched by a public agency.
(9) Proof of Operation. Owners of fleets must keep records showing that any vehicle using the compliance options of section 2021.1(b)(1) or 2021.2(b)(1) was operated for that applicable compliance year. Records include but are not limited to PSIP test results, BIT inspection records, and third party maintenance records.
(c) Audit of Records. The fleet owner must make records available to CARB upon request for audit to verify the accuracy of the records. In the event the records are not made available within 30 days of the request, CARB may assess penalties for non-compliance. Submitting false information to CARB is a violation of this regulation and violators will be subject to penalty. Penalties will be assessed pursuant to sections 39674, 39675, 42400, 42400.1, 42400.2, 42402.2, and 43016 of the Health and Safety Code. In assessing penalties, the Executive Officer will consider factors, including but not limited to the willfulness of the violation, the length of time of noncompliance, whether the fleet made an attempt to comply, and the magnitude of noncompliance.
Credits
Note: Authority cited: Sections 39600, 39601, 39666, 39667 and 43013, Health and Safety Code. Reference: Sections 39002, 39003, 39650, 39655, 39656, 39657, 39658, 39659, 39660, 39661, 39662, 39665, 39666, 39667, 39668, 39674, 39675, 42400, 42400.1, 42400.2, 42402.2, 43000, 43013, 43016, 43018, 43101, 43102, 43104, 43105 and 43700, Health and Safety Code.
History
1. New section filed 6-25-2019; operative 7-1-2019 pursuant to Government Code section 11343.4(b)(3) (Register 2019, No. 26).
This database is current through 4/26/24 Register 2024, No. 17.
Cal. Admin. Code tit. 13, § 2021.3, 13 CA ADC § 2021.3
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