(a) Each grantee shall be reimbursed up to the actual allowable costs for purchase of Department approved equipment provided such costs do not exceed the total grant amount. Under no circumstances will a grantee be reimbursed more than the total amount of the grant.

(b) Upon purchase completion, the grantee shall submit a written request for reimbursement to the Department that includes the invoices(s) and/or other documentation that substantiates the actual purchase cost as well as a written certification that the grantee complied with contract procurement procedures. The grantee shall submit a written request for reimbursement to the Department no later than September 30 of the year following award of the grant. The Department will not accept a request for reimbursement after September 30.