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§ 453. State General Funded Subvention Programs; Audits and Fund Allocations.

12 CA ADC § 453Barclays Official California Code of Regulations

Barclays California Code of Regulations
Title 12. Military and Veterans Affairs
Division 2. Department of Veterans Affairs
Chapter 3. Veterans' Services
Subchapter 4. County Subvention
12 CCR § 453
§ 453. State General Funded Subvention Programs; Audits and Fund Allocations.
(a) The Department shall perform year-round audits of selected counties to authenticate each county's reported workload activities.
(b) By November 15 of each year, the Department shall calculate and publish the current fiscal year statewide annual county subvention allocations of available state general fund moneys using the audit findings of the previous fiscal year.
(1) The allocation of available funds shall be divided into the following components:
(A) An administration component of up to $20,000 for each county that has established a County Veterans Service Office.
(B) A training component of $12,000 for each county that has appointed a veteran to perform the duties of a County Veterans Service Office. This component is allocated to offset the cost of the appointed County Veterans Service Officer's (or designees') attendance at Department sanctioned training sessions. A proportional percentage reduction of this allocation, as determined by the Department, shall be taken for each training session that is not attended. The funds saved through this reduction shall be distributed to other counties for the purposes of sending additional County Veterans Service Office staff to the sanctioned training conferences, and then any remaining training funds will be distributed as described in Section 453(b)(5). Each County Veterans Service Office shall receive $1,500 each for the County Veterans Service Officer and one veterans service representative (preferably the supervising or lead veteran service representative) that attend each of the three Department-sanctioned conference trainings. If no County Veterans Service Office staff attend, then no training funds will be received for that conference. If a county would like to send more than two staff to a training conference, written approval from the Department must be obtained in advance of the start of the conference. Requests to send more than two staff must be made in writing to the Department. Additional training funds will be allocated based on the availability of training funds and will be allocated during the normal subvention allocation process. Each County Veterans Service Office will receive $1,000 for each new staff person (up to three per year) to attend the California Veterans Service Representative Academy (CVSRA). If no County Veterans Service Office staff attends the CVSRA, then the County Veterans Service Office does not receive funding for this training purpose. If a County Veterans Service Office does not have a new employee to send to the CVSRA, that county may use those funds to send additional designated staff to training conferences at $1,500 each.
(C) A performance component for each county that is based on the authenticated workload activities of each county as verified by the Department's annual audit. The amount of this component shall be established by prorating the number of each county's workload activities against the statewide county total.
(2) Two or more counties may jointly establish a single veterans service office. However, any veterans service office jointly established under this provision shall only receive funding at the same rate as a single county.
(3) Each county's annual allocation for the administrative and performance components shall not exceed 50 percent of the county's current fiscal year budgeted expenditures.
(4) Each county's annual subvention allocation pursuant to Military and Veterans Code Section 972.1 shall not exceed the increase of the current fiscal year budgeted expenditures over the Fiscal Year 1988-89 actual expenditures for County Veterans Service Office operational costs.
(5) The Department shall disburse the allocated annually available funds semi-annually, after December 31 and June 30, upon receipt of each county's Claim for Subvention Funds on which the county certifies its expenditures. The first payment shall not exceed 50 percent of each county's total annual allocation. The second payment shall be either:
(A) the unpaid balance of the total annual allocation, or
(B) a lesser amount, being the difference between the first payment and the total amount the current fiscal year expenditure exceeds the Fiscal Year 1988-89 expenditure. This payment adjustment shall occur when a county's actual fiscal year expenditure is less than originally budgeted, but still exceeds the base Fiscal Year 1988-89 expenditure. If, however, a county's total current fiscal year expenditure is less than the sum of the Fiscal Year 1988-89 actual expenditure and the first semi-annual payment, as determined by a departmental audit of county expenditures or the county's certification of expenditure, that amount shall be considered an overpayment and shall be credited as a paid reimbursement to the county under the annual subvention allocation pursuant to Military and Veterans Code Section 972.
(6) In the event expenditures of one or more counties are inadequate for a county to receive the total annual allocation available under Sections 453(b)(1) and 453(b)(3), the total amount of undisbursed funds shall be prorated to the remaining eligible counties as per Section 453(b)(3).

Credits

Note: Authority cited: The Statutes of 1990, Chapter 535, Section 2; The Statutes of 1993, Chapter 138, Section 4; and Section 700, Military and Veterans Code. Reference: Sections 970, 972 and 972.1, Military and Veterans Code.
History
1. New section filed 6-18-92; operative 7-20-92 (Register 92, No. 25). For prior history, see Register 88, No. 6.
2. Amendment of subsections (a), (b)(1)(B) and (b)(3), Note and History and new subsection (b)(1)(D) filed 6-16-94; operative 7-18-94 (Register 94, No. 24).
3. Amendment of subsections (b)(1)-(b)(1)(B), repealer of former subsection (b)(2), redesignation and amendment of former subsection (b)(1)(D) as new subsection (b)(2), new subsection (b)(3), subsection renumbering and amendment of newly designated subsection (b)(4) filed 8-31-2016; operative 10-1-2016 (Register 2016, No. 36).
4. Amendment of subsection (b)(1)(B) filed 7-5-2018; operative 10-1-2018 (Register 2018, No. 27).
This database is current through 4/26/24 Register 2024, No. 17.
Cal. Admin. Code tit. 12, § 453, 12 CA ADC § 453
End of Document