(a) When access to address information is authorized, terminal or modems shall not be left unattended unless secured by a locking device or placed in a locked room.

(b) Video terminals, printers, or other forms of information duplication shall be placed so that address information may not be viewed by the public.

(c) Access to codes and operational manuals shall be restricted to persons authorized access to department information, and who have signed an Employee Security Statement, Form INF 1128 (3/97), provided by the department.

(d) Each person authorized on-line access by a special permit holder shall sign an Employee Security Statement, Form INF 1128 (3/97) for his or her employer. The statement shall be retained by the employer for a period of two (2) years. A new statement shall be signed annually.

(e) The special permit holder shall maintain at the business address listed on its application a current list of the names of persons authorized access to department information. The list shall be initialed and dated by each authorized employee.

(f) The special permit holder shall notify the department's Office of Information Services in Sacramento, in writing, by the end of the next business day following the termination of authority of any person to access department information. The special permit holder shall maintain a list of the names of persons whose authority to access information was terminated and the reason for the termination. Names shall not be purged from the list for a period of at least two (2) years from the date of termination. The list shall be available for inspection by the department at the business address listed on the permit holder's application, during normal business hours, on one business day's notice from the department.

(g) If the special permit holder suspects any misuse of the system or department information by any person, the suspicion shall be reported to the department's Office of Information Services by telephone immediately, and in writing within three (3) days.

(h) The special permit holder shall be responsible for administering the terms and conditions of the permit agreement and department regulations in this article, and for the orientation, training, and supervision of persons authorized on-line access pursuant to the permit.