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§ 30731. Application to Participate in the Program.

5 CA ADC § 30731Barclays Official California Code of Regulations

Barclays California Code of Regulations

Title 5. Education

Division 4. California Student Aid Commission

Chapter 1. California Student Aid Commission

Article 15. California Military Department GI Bill Award Program

5 CCR § 30731

§ 30731. Application to Participate in the Program.

Currentness

(a) Application materials shall be submitted to the California Military Department. Application materials shall include the CMD GI Bill Initial Application form, Free Application for Federal Student Aid (FAFSA), Statement of Understanding form as described in subsection (a)(21)(K), Service Commitment Acknowledgement form as described in subsection (a)(21)(L), and Letter of Recommendation form as described in subsection (a)(21)(M), all of which must be specific to the academic year for which the applicant is applying. Application materials shall be submitted by April 30. Application materials received by April 30 will be classified as “priority applications” by the California Military Department. Applications received after April 30 will be classified as “first-come, first-serve” applications and will be considered for any excess awards. Applicants being considered for excess awards are not required to submit the Letter of Recommendation form. The following information shall be provided on the CMD GI Bill Initial Application form:

(1) Social Security number;

(2) DOD ID;

(3) Last name, first name and middle initial;

(4) Grade;

(5) Address;

(6) Years of Service in the California Military Department (the California Army or Air National Guard; California State Guard (Cal State Guard), formerly the State Military Reserve; or California Naval Militia);

(7) Date of birth;

(8) Phone number;

(9) Type of degree seeking:

(A) Certificate/Diploma;

(B) Associate's;

(D) Graduate Studies; or

(E) Doctorate's;

(10) E-mail Address;

(11) Identification of membership in the California Military Department:

(A) California Army National Guard;

(B) California Air National Guard;

(D) California Naval Militia;

(12) Applicant's desired Certificate/Degree/Diploma (include subject area) and expected completion date of Certificate/Degree/Diploma;

(13) The type of any prior degree received (baccalaureate, graduate, or doctoral degree), including Completion Date (Month/Year);

(14) Representation the applicant has been accepted or registered at or enrolled in a qualifying institution, the projected enrollment status of each term, the name of qualifying institution in which applicant has been accepted or registered at or enrolled in, the institution's eight-digit Federal school code, and housing plans;

(15) Certification if the applicant has completed the FAFSA for the application year;

(16) The Applicant's award preference if eligible for both a Cal Grant Award and a CMD GI Bill award;

(17) The type and amount of funding the applicant will receive or expects to receive for each term from the Federal Montgomery GI Bill for the academic year and specifying receipt or expected receipt of the following:

(A) Ch. 33 - Post-9/11 GI Bill funding, including:

1. Percentage of funding received;

2. Zip code of the institution;

3. Participation in the Yellow Ribbon Program, the Fry Scholarship, or the STEM Scholarship; and

4. Program entirely through distance learning.

(B) Ch. 30 - Montgomery GI Bill - Active Duty (MGIB-AD) funding, including:

1. Enlistment of less than or more than three years.

(D) Monthly funding received from the College Fund or Buy-Up Program; and

(E) Any other GI Bill benefit received or expected to be received, including program chapter and name;

(18) The type and amount of funding the applicant will receive or expects to receive for each term from other Federal Education Benefits programs for veterans for the academic year and specifying receipt or expected receipt of the following:

(A) Federal Tuition Assistance (FTA);

(B) Ch. 31 - Veteran Readiness & Employment (VR&E) Program;

1. The amount and number of months funding was contributed.

(D) Ch. 35 - Dependents' Educational Assistance (DEA);

(E) Reserve Officer Training Corps (ROTC) Scholarship;

(F) National Call to Service Program; and

(G) Any other form of federal educational benefits for veterans, including program chapter and name.

(19) Gender;

(20) Ethnicity;

(21) The applicant's representations that he or she:

(A) Will submit the FAFSA for the academic year he or she is applying for by the application deadline or, for applicants being considered for any excess awards, that the FAFSA will be completed for the academic year he or she is applying for prior to being considered for an award;

(B) Agrees to use the award to obtain a certificate, degree, or diploma that he or she does not hold at the time he or she applies for the award;

(D) Agrees to maintain a minimum of a 2.0 cumulative grade point average and enrollment at a qualifying institution;

(E) Understands program participants shall not receive disbursements from both a CMD GI Bill award and any Cal Grant Award for the same academic year. A program participant who is also eligible for a Cal Grant Award must elect between an award under this program and any Cal Grant Award for the same academic year;

(F) Is currently an active member of the California Military Department (California Army or Air National Guard, the California State Guard (Cal State Guard), or the California Naval Militia), agrees to continue to be an active member of the California Military Department throughout the period that he or she participates in the program, and agrees to serve two years in the California Military Department upon completion of the last academic period in which educational assistance under the program is received;

(G) Has not previously participated in the program and obtained a baccalaureate, graduate, or doctoral degree;

(H) Agrees to comply with all applicable laws and regulations applicable to the program;

(I) Understands the funding appropriations are contingent upon approved California budget acts;

(J) Agrees to complete a course of study leading to a certificate, degree, or diploma within 10 years of initial acceptance into the program;

(K) Will submit the Statement of Understanding form for the academic year to the e-mail address listed on the form by the application deadline. The Statement of Understanding form shall (1) include acknowledgements made by the applicant regarding the program requirements in Sections 30730, 30731(a)(21), 30734, 30737, and 30740, and agreement by the applicant to comply with those requirements; (2) the applicant's name, last 4 digits of Social Security Number, e-mail address, and phone number; (3) be signed and dated by the applicant under penalty of perjury and indicate the applicant understands all obligations, responsibilities, and standards included in the Statement of Understanding form; and (4) be signed and dated by the Unit Commander, including name, rank, and unit, and confirm the applicant is an active member in the California National Guard, California State Guard, or California Naval Militia. (Applicants being considered for any excess award funds will submit the Statement of Understanding form for the academic year prior to consideration for the award);

(L) Will submit the Service Commitment Acknowledgement form to the e-mail address listed on the form by the application deadline. The Service Commitment Acknowledgement form shall (1) include a statement that the applicant understands he or she must complete a two-year service commitment in the California National Guard, California State Guard, or California Naval Militia following completion of the last academic period for which educational assistance was provided and that failure to do so will result in recoupment of the funds; (2) the applicant's e-mail address and phone number; and (3) be signed and dated by the applicant. (Applicants being considered for any excess award funds will submit the Service Commitment Acknowledgement form for the academic year prior to consideration for the award); and

(M) Will submit the Letter of Recommendation form to the e-mail address listed on the form by the application deadline. The Letter of Recommendation form shall (1) include a statement that the professor, school counselor, commander, or civilian employer recommends the applicant for acceptance into the program; (2) the professor, school counselor, commander, or civilian employer's e-mail address and phone number; and (3) be signed and dated by the professor, school counselor, commander, or civilian employer. If the Letter of Recommendation form is not submitted by the application deadline but the applicant has met all of the other application filing requirements, the applicant will be considered for an excess award.

(22) The applicant shall sign the application under penalty of perjury, under the laws of the State of California that all statements contained in the application and any accompanying documents are true and correct, with full knowledge that all statements made in the application are subject to investigation. Any false or dishonest answer to any question may be grounds for denial to participate in the program and subject to prosecution under the Uniform Code of Military Justice. The applicant authorizes the Commission and the California Military Department to receive and release any student records, and any application information between qualifying institutions and appropriate public and private agencies. The applicant will provide documentation to verify all information provided, if requested.

(b) The Commission will verify the applicant has submitted the FAFSA for the academic year he or she is applying for by the application deadline. If excess awards are made to applicants, the Commission will verify the applicant has submitted the FAFSA for the academic year he or she is applying for prior to being considered for an award.

(c) To continue participation in the program, the CMD GI Bill Renewal Application form and Renewal Statement of Understanding form as described in subsection (c)(17)(K) shall be submitted to the California Military Department by June 1 for the upcoming academic year. For those renewal applicants who received an initial award during or after the 2020-2021 academic year, the Service Commitment Acknowledgement form, as described in subsection (c)(17)(I)4., shall also be submitted. The following information shall be provided on the CMD GI Bill Renewal Application form:

(1) Social Security Number;

(2) DOD ID;

(3) Last name, first name and middle initial;

(4) Grade;

(5) Address;

(6) Date of Birth;

(7) Phone Number;

(8) Type of degree seeking:

(A) Certificate/Diploma;

(B) Associate's;

(D) Graduate Studies; or

(E) Doctorate's.

(9) E-mail Address;

(10) Identification of membership in the California Military Department;

(A) California Army National Guard;

(B) California Air National Guard;

(D) California Naval Militia.

(11) Representation the program participant has been accepted or registered at or enrolled in a qualifying institution, the projected enrollment status of each term, the name of qualifying institution in which program participant has been accepted or registered at or enrolled in, the institution's eight-digit Federal school code, and housing plans;

(12) Program participant's desired Certificate/Degree/Diploma (include subject area) and expected completion date of Certificate/Degree/Diploma;

(13) The type of prior degree received (baccalaureate, graduate, or doctoral degree), if applicable, including Completion Date (Month/Year);

(14) Program participant's preference if eligible for both a Cal Grant Award and a CMD GI Bill award;

(15) The type and amount of funding the program participant will receive or expects to receive for each term from the Federal Montgomery GI Bill for the academic year and specifying receipt or expected receipt of the following:

(A) Ch. 33 - Post-9/11 GI Bill funding including:

1. Percentage of funding received;

2. Zip code of the institution;

3. Participation in the Yellow Ribbon Program, the Fry Scholarship, or the STEM Scholarship; and

4. Program entirely through distance learning.

(B) Ch. 30 - Montgomery GI Bill - Active Duty (MGIB-AD) funding, including:

1. Enlistment of less than or more than three years.

(D) Monthly funding received from the College Fund or Buy-Up Program; and

(E) Any other GI Bill benefit received or expected to be received, including program chapter and name.

(16) The type and amount of funding the program participant will receive or expects to receive for each term from other Federal Educational Benefits programs for veterans for the academic year, and specifying receipt or expected receipt of the following:

(A) Federal Tuition Assistance (FTA);

(B) Ch. 31 - Veteran Readiness & Employment (VR&E) Program;

1. The amount and number of months funding was contributed.

(D) Ch. 35 - Dependents' Educational Assistance (DEA);

(E) Reserve Officer Training Corps (ROTC) Scholarship;

(F) National Call to Service Program; and

(G) Any other form of federal educational benefits for veterans, including program chapter and name;

(17) Program participant's representations that he or she understands and agrees to:

(A) Submit the CMD GI Bill Renewal Application by the deadline of June 1, or may be withdrawn from the program;

(B) Use the award to obtain a certificate, degree, or diploma that he or she does not currently hold at the time of application renewal;

(C) Maintain enrollment in at least three (3) academic units per semester, or the equivalent thereof at an eligible institution;

(D) Maintain at least a 2.0 cumulative grade point average;

(E) Not receive disbursements from an award under the CMD GI Bill and any Cal Grant Award for the same academic year. A program participant who is also eligible for a Cal Grant Award must elect between an award under this program and any Cal Grant Award for the same academic year;

(F) Remain an active member in the California Military Department (the California Army or Air National Guard; the California State Guard (Cal State Guard), formerly the State Military Reserve; or the California Naval Militia) throughout the period of participation in the CMD GI Bill;

(G) Comply with all laws and regulations applicable to the CMD GI Bill;

(H) Understand the funding appropriations are contingent upon approved California budget acts;

(I) Understand that program participants initially awarded during or after the 2020-2021 academic year must:

1. Serve two years in the California Military Department (the California Army or Air National Guard; the California State Guard (Cal State Guard), formerly the State Military Reserve; or the California Naval Militia) upon completion of the last academic period for which educational assistance under this program was received;

2. Complete a course of study leading to a certificate, degree, or diploma within 10 years of initial acceptance into the program;

3. Not have previously participated in the program and obtained a baccalaureate, graduate, or doctoral degree; and

4. Complete a Service Commitment Acknowledgement form and submit the form to the e-mail address listed on the form by the June 1 application deadline. The Service Commitment Acknowledgement form shall (1) include a statement that the applicant understands he or she must complete a two-year service commitment in the California National Guard, California State Guard, or California Naval Militia following completion of the last academic period for which educational assistance was provided and that failure to do so may result in recoupment of the funds; (2) the applicant's e-mail address and phone number; and (3) be signed and dated by the applicant;

(J) Understand that program participants who were initially awarded during or prior to the 2019-2020 academic year may use remaining program eligibility pursuant to Section 30734 (h) to obtain a subsequent degree; and

(K) Submit the Renewal Statement of Understanding form for the academic year to the e-mail address listed on the form by the June 1 application deadline. The Renewal Statement of Understanding shall (1) include acknowledgements made by the applicant regarding the program requirements of Sections 30730, 30731(c)(17), 30734, 30737, and 30740, and agreement by the applicant to comply with those requirements; (2) the applicant's name, last 4 digits of Social Security Number, e-mail address, and phone number; (3) be signed and dated by the applicant under penalty of perjury and indicate the applicant understands all obligations, responsibilities, and standards included in the Renewal Statement of Understanding form; and (4) be signed and dated by the Unit Commander, including name, rank, and unit, and confirm the applicant is an active member in the California National Guard, California State Guard, or California Naval Militia.

(18) The applicant shall sign the application under penalty of perjury, under the laws of the State of California that all statements contained in the application and any accompanying documents are true and correct, with full knowledge that all statements made in the application are subject to investigation. Any false or dishonest answer to any question may be grounds for denial to participate in the program and subject to prosecution under the Uniform Code of Military Justice. The applicant authorizes the Commission and the California Military Department to receive and release any student records, and any application information between qualifying institutions and appropriate public and private agencies. The applicant will provide documentation to verify all information provided, if requested.

(d) The California Military Department will grant a Renewal Application deadline extension to program participants who received an excess award for the prior academic year less than 60 days prior to the Renewal Application deadline. The extended deadline will be two months from when the California Military Department notifies the program participant of acceptance into the CMD GI Bill. Further extensions may also be granted by the California Military Department on a case-by-case basis due to extenuating circumstances.

(e) Program Participants who entered the program during or prior to the 2019-2020 academic year and received a baccalaureate, graduate, or doctoral degree while participating in the program will continue to be allowed to pursue subsequent degrees at eligible institutions. Program participants shall receive program benefits if they continue to meet program requirements, complete the Renewal Application process by the designated deadline, and have not exhausted remaining program eligibility under Section 30734 (h), and based on funding availability.

Credits

Note: Authority cited: Section 69999.22, Education Code. Reference: Sections 69999.16 and 69999.18, Education Code.

History

1. New section filed 12-16-2009 as an emergency; operative 12-16-2009 (Register 2009, No. 51). A Certificate of Compliance must be transmitted to OAL by 6-14-2010 or emergency language will be repealed by operation of law on the following day.

2. Certificate of Compliance as to 12-16-2009 order, including amendment of section, transmitted to OAL 4-23-2010 and filed 5-20-2010 (Register 2010, No. 21).

3. Amendment filed 1-10-2011; operative 1-10-2011 pursuant to Government Code section 11343.4 (Register 2011, No. 2).

4. Amendment of subsections (a), (a)(12), (a)(19)(A)-(H), (c)(12) and (c)(15)-(c)(15)(H) filed 5-14-2013; operative 7-1-2013 (Register 2013, No. 20).

5. Amendment of section and Note filed 9-21-2021; operative 1-1-2022 (Register 2021, No. 39). Filing deadline specified in Government Code section 11349.3(a) extended 60 calendar days pursuant to Executive Order N-40-20 and an additional 60 calendar days pursuant to Executive Order N-71-20.

This database is current through 4/19/24 Register 2024, No. 16.

Cal. Admin. Code tit. 5, § 30731, 5 CA ADC § 30731

End of Document