Appendix 3 Community Library Needs Assessment Components
5 CA ADC § 20440 App. 3Barclays Official California Code of Regulations
5 CCR § 20440 App. 3
Appendix 3 Community Library Needs Assessment Components
As required in section 20440(d)(2), all applicants shall submit a copy of a Community Library Needs Assessment that demonstrates the need for the project and describes its relationship to the overall public library jurisdiction. The needs assessment shall include, but is not limited to, the following components:
b. Applicants shall describe how they involved residents, community organizations, special interest groups, special populations including those with disabilities, local agencies, and others, as applicable, in determining the needs of the residents of the library service area and the need for a new or improved facility.
c. Applicants with joint use projects shall also describe how the school and/or school district was involved in planning the joint use facility and services and include a description of the involvement of the following school representatives, as applicable: superintendents, principals, school board members, teachers, certified library media teachers, parents, students, and any school support organizations.
Applicants shall describe and analyze relevant factors that affect the library goals, objectives, and Library Plan of Service for the residents in the project service area. Factors include, but are not limited to, the following:
Identify governmental agencies that will have an influence on the planning of the facility and describe the nature of the relationship. Identify key individuals in the government agencies and describe their roles in the project.
Identify public and private schools within the district that will be served by the proposed project and their service needs, including whether or not a school library exists.
Identify community organizations that will be served by the proposed project, and describe their service needs.
Applicants shall obtain the following demographic information from federal, state, or regional sources, and identify the source.
If the information is unavailable for the project service area, the applicant may utilize the demographic information for local jurisdictions in which the project is located.
Include the following data for the project service area and an analysis of the data:
◼ The average California Academic Performance Index (API) for public schools in the library service area.
◼ Poverty rate.
◼ Per capita income.
◼ Literacy rate.
◼ Unemployment rate.
◼ Population composition by age.
◼ Population by occupation.
◼ Median property value.
◼ Population by educational level.
◼ Others (optional).
This information shall be compared to the norm for the state and nation, to the extent such information is available.
Applicants shall include an Executive Summary of the overall findings of the community analysis. The Executive Summary shall not exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a typewriter.
Applicants shall provide an in-depth analysis of the library service needs based on the findings of the Community Library Needs Assessment.
Applicants shall include an Executive Summary describing how the demographic characteristics, and any other factors, will affect the Library Plan of Service. The Executive Summary shall not exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a typewriter.
Applicants shall describe the limitations and constraints of services provided in the existing public library facilities that will be replaced or improved for categories a-f below. For co-located joint use projects, also provide the information for the school library.
Applicants shall provide descriptions of the types of library services that are needed but currently unavailable in the existing public library buildings. For joint-use projects, both co-located and joint venture, also address school library services that are needed but currently unavailable.
Applicants shall provide an Executive Summary which will give a narrative overview of the service limitations of the existing facility based on categories a-f listed above, not to exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a typewriter. If more than one existing facility is being replaced or improved, provide a separate summary for each facility. For co-located projects, provide a separate summary of the service limitations of the school library.
If existing facilities will be replaced or improved, applicants shall provide an analysis of the physical limitations of existing public library buildings for the following categories. For co-located joint-use projects, if there are existing facilities that will be replaced or improved, also provide an analysis of the physical limitations of the existing school libraries for the same categories
Applicants shall provide an Executive Summary which will give a narrative overview of the physical limitations of the existing library facility based on categories a-i listed above, summarizing how the facility is inadequate, hazardous, ineffective, or inefficient. If more than one existing facility is being replaced or improved, provide a separate summary for each facility. The summary shall not exceed two, single-spaced typed pages. Limit type size to no smaller than 11 point if using a computer, or 12 pitch (elite) if using a typewriter. For co-located projects, provide a separate summary of the physical limitations of the school library.
(4) Provide a chart showing the calculations used to translate each collection subcategory into space needs. Provide the conversion factors used in the calculations such as type of shelving or storage unit, the number of volumes per shelving or storage unit, the number of shelving or storage units needed to house the collection, the number of assignable square feet per shelving or storage unit, and the amount of assignable square footage needed to house the shelving or storage units.
This database is current through 4/26/24 Register 2024, No. 17.
Cal. Admin. Code tit. 5, § 20440 App. 3, 5 CA ADC § 20440 App. 3
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