(a) The Bureau may audit the eligible organization's raffle records at any time.
(b) The eligible organization shall follow the electronic raffle system reporting requirements no less stringent than the current version of GLI-31.
(c) Within five calendar days of a registered event, the eligible organization shall generate a report containing all of the following information:
(1) The date and time of the registered event;
(2) Sales totals for the registered event, including the total number of raffle tickets sold, and the total money generated;
(3) Direct seller information, including the total number of direct sellers who conducted the sales;
(4) The time raffle ticket sales began and ended;
(5) Raffle draw numbers-in-play (series of sequential numbers in the sale of raffle tickets for that registered event);
(6) Prize winning raffle draw number;
(7) Total prize amount;
(8) Status of prize claim;
(9) Identification of the prize winner;
(10) A sample raffle ticket for the registered event;
(11) The number of voided raffle tickets; and,
(12) The number of times remote access to the electronic raffle system was granted during the registered event.
(d) The eligible organization shall maintain a copy for the report required in (c) as part of the record of the registered event.
(e) At the Bureau's request, within 72 hours, every eligible organization shall provide the following reports for a registered event:
(1) Exception Report -- a report that includes system exception information, including but not limited to, changes to system parameters, corrections, voids, and/or overrides;
(2) Raffle Bearer Ticket Report -- a report that includes a list of all electronic raffle tickets sold, including all associated raffle draw numbers, the selling price and raffle sales unit identifiers, and a detailed description of all raffle tickets sold at each price point, if applicable;
(3) Sales by Raffle Sales Unit -- a report that includes a breakdown of each raffle sales unit's total ticket sales (including the raffle draw numbers) and any voided or misprinted tickets;
(4) Voided Draw Number Report -- a report that includes a list of all draw numbers that have been voided, including their corresponding electronic raffle system generated validation numbers;
(5) Raffle Sales Unit Event Log -- a report listing all events or disruptions recorded for each raffle sales unit, including the date, time and brief description of the event and/or identifying code;
(6) Raffle Sales Unit Corruption Log -- a report that lists all raffle sales units unable to be reconciled to the system, including the raffle sales unit identifier, raffle sales unit operator, and the money collected;
(7) Raffle Seller Report -- a report that lists the total raffle tickets sold, the amount of money collected, any overages or shortages in money collected, and the actions takes to correct overages/shortages; and
(8) Any other report listed in the Electronic Accounting and Reporting Section of the GLI-31 but not listed above.
1. New section filed 4-28-2016 as an emergency; operative 4-28-2016 (Register 2016, No. 18). A Certificate of Compliance must be transmitted to OAL by 10-25-2016 or emergency language will be repealed by operation of law on the following day.
2. New section refiled 10-17-2016 as an emergency; operative 10-25-2016 (Register 2016, No. 43). A Certificate of Compliance must be transmitted to OAL by 1-23-2017 or emergency language will be repealed by operation of law on the following day.
3. New section refiled 1-18-2017 as an emergency; operative 1-23-2017 (Register 2017, No. 3). A Certificate of Compliance must be transmitted to OAL by 4-24-2017 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 1-18-2017 order, including amendment of subsections (c)(3) and (c)(10)-(11) and new subsection (c)(12), transmitted to OAL 4-17-2017 and filed 5-30-2017; amendments operative 5-30-2017 pursuant to Government Code section 11343.4(b)(3) (Register 2017, No. 22).
This database is current through 5/10/24 Register 2024, No. 19.
