(a) State-owned or leased automobiles and passenger vans may be used to provide commute transportation to state employees if such use does not interfere with the prescribed use of the vehicles.
(b) Commute operation of the vehicles used in the program shall be fully reimbursed.
(1) Each agency shall determine the cost of operation of its commute vehicles.
(2) Participating employees shall be charged a monthly fee that will reimburse the agency for the cost of operating the vehicle in the commute program.
(A) Fees may be collected in advance by payroll deduction in accordance with Payroll Procedures Manual section 1156(e).
(B) Agencies may adopt fee collection methods that best meet their needs.
(3) Each agency shall maintain records to demonstrate that the commute program is self-supporting.
(c) Employees may be authorized to participate in the commute program when the following criteria are met:
(1) Participants shall be selected from volunteers who will most effectively contribute to the goals of the program: conservation of fuel, improvement of air quality and more effective use of existing streets, highways and parking facilities.
(2) Drivers shall be assigned by the agency.
(A) All drivers must possess a valid non-probationary California license appropriate for the size of the vehicle that they will operate.
(B) All drivers shall have a history of safe driving verified by an analysis of their driving records by the Department of Motor Vehicles.
1. Employees with a negligent operator point count or two-point conviction in the past 12 months as defined in the Vehicle Code section 12810 shall not be allowed to drive in this program.
(C) All drivers will have participated in the Department of General Services, Insurance Office, defensive driver training program within a period of three years previous to operating vehicles in this program.
(D) No one other than the assigned or back-up drivers shall operate the commute vehicles except in an emergency.
(3) Agencies may institute whatever additional controls they deem necessary that do not conflict with these regulations.
(d) The agency shall be responsible for all maintenance, including gasoline.
(1) Emergency repairs and purchases paid for by the driver or passengers may be allowed if substantiated by voucher or receipt.
(e) The vehicle shall be parked overnight and on weekends at the home of the driver.
(1) Accurate mileage shall be determined for the most direct route that reasonably accommodates all passengers.
(2) The mileage of each commute trip shall be recorded in the vehicle's log.
(3) All definitions and provisions of article 15 of these regulations shall apply.
(f) Insurance coverage of the state-owned or leased vehicles used in the commute program will be provided by the state in accordance with Government Code section 11007.4.
(1) Individual coverage to drivers and passengers will be provided by an extension of workers' compensation that includes payment of medical treatment for employees; no special automobile medical payments insurance will be provided by the state.
(2) Accidents and claims involving pool vehicles will be reported and administered in accordance with established procedures.
(g) An annual accounting will be made to the Department by each state agency participating in this program on a fiscal year basis.
(1) Complete information including the number of vehicles, number of participating employees, cost of operation, total fees received, accidents, savings in parking charges and any other data requested by the Department or deemed pertinent by the agency shall be submitted.
(2) All reports shall be submitted by September 1 of each year to the Department.
Credits
Note: Authority cited: Sections 18502, 19815.4(d) and 19993.2, Government Code. Reference: Sections 19993.1, 19993.2, 19993.3, 19993.4, 19993.5 and 19993.6, Government Code.
History
1. Change without regulatory effect amending section and Note filed 10-13-2014 pursuant to section 100, title 1, California Code of Regulations (Register 2014, No. 42).
This database is current through 5/10/24 Register 2024, No. 19.
