(a) Whenever a state officer or employee is required by any appointing power because of a change in assignment, promotion or other reason related to his/her duties, to change his/her place of residence, such officer, agent or employee shall receive his/her actual and necessary moving and relocation expenses incurred by him/her both before and after and by reason of such change of residence, subject to the provisions of this article.

(b) For the purposes of this article, a move occurs on the official reporting date to the new headquarters, and a change in residence is reasonably to be required when the following conditions are met:

(c) A change of residence is not deemed reasonably to be required for voluntary non-promotional transfers in response to general requests that specify that moving and relocation expenses will not be paid, or for any non-promotional transfer which is primarily for the benefit of the officer or employee.

(d) Reimbursement for moves that do not conform to the established criteria may be granted when the Department has determined in advance that the officer or employee will be subject to unusual and unavoidable hardship by reason of the change of residence.